MINUTES OF MEETING GRANDE PINES COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Grande Pines Community Development District was held Monday, August 18, 2025, at 10:00 a.m. at the Offices of GMSCF, LLC at 219 East Livingston Street, Orlando, Florida 32801. Present and constituting a quorum: Achal Aggarwal Chairman Linda Kepfer Vice Chairperson Ernestina Whitney Assistant Secretary Kevin Parrish Appointed as Assistant Secretary Also present were: Jason Showe District Manager, GMS Jan Carpenter District Counsel Mohammad Eisa by phone District Engineer FIRST ORDER OF BUSINESS Roll Call Mr. Showe called the meeting to order and called the roll. Three Board members were present constituting a quorum. Mr. Showe also noted that Ms. Whitney had completed her oath of office before the meeting. SECOND ORDER OF BUSINESS Public Comment Period Mr. Showe: We have no members of the audience here to provide any comments, so we’ll proceed on to organizational matters. THIRD ORDER OF BUSINESS Organizational Matters A. Acceptance of Resignation of Randy Jones, Seat #5 Mr. Showe: We did receive a resignation from Randy Jones. That resignation is included with your agenda package. We would take a motion at this time to accept that resignation. Mr. Aggarwal: I’ll move to accept for the resignation. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Accepting the Resignation of Mr. Randy Jones, was approved. B. Appointment of Individual to Fulfill Board Vacancy in Seat #5 with a Term Ending November 2026 Mr. Showe: With that we’ll go ahead and accept any appointments from the Board to fulfill that seat with the term ending in November 2026. Mr. Aggarwal: We’re appointing Mr. Kevin Parrish. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Appointing Kevin Parrish to Fulfill Board Vacancy in Seat #5 was approved. C. Administration of Oath of Office to Newly Appointed Board Member Mr. Showe: We’ll start with Kevin; we have the form here, you just print your name and sign it. And then you can state it on the record as a citizen of Florida and of the United States of America, and being employed by, or an officer of the Grande Pines Community Development District and a recipient of the public funds as such employee or officer do hereby solemnly swear or affirm that I will support the Constitution of the United States and of the state of Florida. And then I’ll go through the items that you have behind there is an information sheet, if you could just put down your basic stuff, your name, if there’s an address you want us to send anything to as well as an email address and a phone number. That’s really all that we need and that can be your company one or your personal one, whichever you prefer. Ms. Carpenter: While Jason is dealing with paperwork, we as counsel for the District, will briefly go over a couple of the big issues. You are government officials of the state of Florida. This this is different from an HOA. You actually have to follow the ethics laws, Sunshine Law, public records law, so if you’re using a personal or business email address, keep your emails separate from your business emails because it is a public records request. You will have to save those at all times and you have to make sure that those are available to the public if somebody asked for all records related to a topic. If you have any paper records that you keep, or your notes you are taking that are notes that you would normally keep, keep them in a separate file again so they’re not mixed in with your work files so you have those to produce if someone asks. We’re getting a lot of General Public records requests from I think that we can call them clearing houses. They’re just looking for information and will ask for all invoices for a certain period, all vendors for a certain period. Most things don’t affect you guys, but occasionally we’ll get one about a certain topic and then we have to ask all the Supervisors. That’s kind of the basics on public records. For Sunshine Law, two Board members may not speak about anything that could come before the Board. When you’re working, be careful not to talk about Grande Pines to one another. Keep anything you have to say. If you have a question, ask Jason or ask us. If it’s something we need to find out from the Board, we’ll figure out can we ask everybody without polling them? Because then that’s a Sunshine Law violation as well. It’s tough when you all are in the same workplace, so you just have to be very cautious about what you’re talking about. And then the ethics are for all public officials, you can't accept anything for your vote. You can't have any ownership interest in a company. So if your brother owns a landscaping company, you will need to disclose that and not vote. And when you disclose a conflict, you have to put something in the file. We'll send you some handouts. Please don't text anything because texts can’t be saved under almost all plans on your phones, so texting is an easy way to get in trouble without thinking about it because those are public records. Some of the City Council Board members actually were fined and I think one even got jail time. They were texting during a meeting to each other and there are companies like clearing houses that are out there looking for violations. So we advise against using text, don't respond to anything on a Facebook post you know about the development that involves the CDD, because then people can respond and you can't save their responses. You also would be showing your views about a CDD issue to the other Board members, which could be a Sunshine violation. All this new media is really creating a lot of issues for public officials, but we'll send you something. Jay and I will send you our contact information if you have any questions along the way. Mr. Showe: And as Jan said, we're always here to help, so if there's something that affects the District that you want the rest of the Board members to know, like a tree falls down and is blocking the road, you can always email that to me. We can distribute information to the Board. We just can't distribute opinions and we can't act as like an intermediary. If something were to need a vote, we can't send that out and ask what your feelings are but certainly we can distribute information. Ms. Carpentar: Like we can say, a tree is down, but we can say, you know, a tree is down and I think we should go hire a new landscaping company because these guys didn't do that. Then you'd be forming into like action the Board would take. so reach out to us if you have questions. Mr. Showe: It’s always recommended if you have questions, reach out to myself or counsel, we’ll walk you through that. Behind that you'll see instructions for your Form 1. As a government official, you are required to fill out a Form 1 online. The process is a whole lot easier now that it's online. There's a financial disclosure and they kind of walk you through that. It's almost like a TurboTax or a tax software. It kind of tells you put this here, put this here, put this here and then you fill it out. Ms. Carpenter: And the disclosure is your sources of income, not amounts. So that way the public can know you're working for this company or you have a big investment in some other company. Mr. Showe: Behind that you've got your W2 or W4 as well as your I-9 as a Board member, you are eligible to receive up to $200 compensation per meeting. If you choose to accept that, we will need both of those forms filled out and returned back to us and then we can process that. With the I-9, we will need it returned either with the 2 forms of ID or passport is just the one. Then behind that is the ethics form that Jan talked about. I think they've passed the deadline for this year's ethics training? Ms. Carpentar: I think so, I think it's the first three months. There's an annual ethics training now for CDD. You have to take 4 hours of ethics training. You can do it online. We'll send you some free sources. There's also a couple that are relatively inexpensive if you want to sit through and get them from a different source, and you have to report that on your Form 1. We'll send you information about that. If you start within the first couple of months of the year, you have to do it for this year. but I'm pretty sure you're past that deadline, so you don't have to do it until next year, so you won't report it until 2026. Mr. Showe: I missed it earlier, but the important dates with those Form 1 is 30 days from today. So you have to fill those in within 30 days of today and then you'll have to do it annually every year. Now that we're doing it in the system, the nice thing is once you put it in the first time, it's typically going to be very similar every single year, and there's a button that says fill in from last year so it makes the process a little quicker. Ms. Carpenter: And it's important you do it annually, because they will follow up and eventually fine people if they don't do it. When you leave the Board, you file another form that says I'm not a Board member, I don't need to do this anymore. Mr. Showe: There is also a Conflict of Interest form. If you ever think that something is coming up for a vote that you have a conflict of interest in, typically that's you or a family member is involved in a business, say the landscaping company, we're bidding on landscaping and you're related to the owner of the landscape company, just as an example, you would just let Jan or I know. There are specific things in the statutes that define what a conflict is, and sometimes people have them, sometimes they don't. It's always better just to let us know. If you do have a conflict, we have a form that you fill out. We disclose that on the record and that's the only way you can abstain from a vote in one of the meetings and again, that's all in that ethics packet, but we like to highlight that just in case. With that, we've prepared a Resolution 2025-09 which would appoint Kevin as an Assistant Secretary. Is there a motion to approve? On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Resolution 2025-09 Appointing Kevin Parrish as Assistant Secretary, was approved. FOURTH ORDER OF BUSINESS Approval of Minutes of the July 21, 2025 Audit Committee Meeting and Board of Supervisors Meeting Mr. Showe: The next item is the minutes of the July 21st Audit Committee meeting as well as the Board of Supervisors meeting. We will note that Jan was actually at the meeting last time, so we'll have those minutes updated to reflect that. With that, we can take a motion to approve those as amended. Mr. Aggarwal: I’ll move to approve the minutes as amended. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the Minutes of the July 21, 2025, Board of Supervisors and Audit Committee Meeting, were approved. FIFTH ORDER OF BUSINESS Ratification of Auditing Services Agreement with Grau & Associates for Fiscal Year 2025 Mr. Showe: I went ahead and authorized the Grau & Associates proposal just to get them started so that we could get them lined up a little quicker. This was all in line with what the Audit Committee approved and the Board approved at the last meeting. We are just asking for a motion to ratify that agreement. Mr. Aggarwal: I'll move to ratify the services agreement with Grau & Associates. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the Auditing Services Agreement with Grau & Associates for Fiscal Year 2025. was ratified. EIGHTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Showe: With that, we’ll have Jan present any counsel updates. Ms. Carpenter: Yeah, Jay is still working through some easements and issues. They seem to be going on forever, but I think conceptually everybody's onboard. It's just getting it all finalized, but other than that, it has been quiet. B. Engineer Mr. Showe: Next up, we've got our engineer. Any updates on your side? Mr. Eisa: I have no reports to the Board. Thank you. C. District Manager’s Report i. Check Register Mr. Showe: Then we can go through the District manager’s report and we'll start with the check register. In your general fund, we've got checks 330 through 335 as well as July payroll for a total of $11,492.49. We do have a summary of those invoices that follow and we can take any questions or comments from the Board or a motion to approve. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the Check Register, was approved. ii. Balance and Income Statement Mr. Showe: Behind that, we've got your balance sheet and income statement. This doesn't require any action from the Board. We'll point out we are doing much better than budget to actuals, so we're in great shape there. We're at 96% collected on your assessments which is through June so we're in great shape there as well. D. Field Managers Report Mr. Showe: Jarett couldn't make it today. I know that we've got Exclusive started out there. As far as I know, I think they've started off pretty well. Whenever we transition there are going to be little glitches of hiccups everywhere. There are always little places that they miss or don't know about. But we'll continue and if there's any questions for Jarett, I can definitely get those relayed to him as well. SEVENTH ORDER OF BUSINESS Other Business Mr. Showe: With that, we can look for any other business or Supervisor requests. EIGHTH ORDER OF BUSINESS Supervisors' Requests Mr. Aggarwal: I do have one thing I wanted to bring up, in order for the CDD to take over infrastructure and then reimburse Park Square, does it have to be a CFC in place for that infrastructure or could we facilitate like a transfer via an engineer certificate? Ms. Carpenter: It depends on what it is. If it's something that that there is going to be a completion certificate of some agency, yes, we need that. If it's something that you'll get but never comes for months and months and months we can talk to the engineer and try to get it done. If you put together a package of what it is you want to turn over and have the engineer go through and say okay I can certify this. Yeah, we can work through that like a post-closing agreement that will be either transferred to us or whatever, yeah. Mr. Aggarwal: Okay. Ms. Carpenter: It really just depends on the utility whether they do it quickly or not. Mr. Aggarwal: Got it. Okay. Mr. Showe: Yeah, I’ve got that flagged on my calendar, so, I’m checking on it every couple of weeks to see where we’re at. Ms. Carpenter: There was one thing in the minutes about holiday decorating. Does that need to come up again, or is that still being looked at? Ms. Kepfer: No. We’re going to try to consolidate it. I’ve given him the contact information for the holiday décor. It’s the same company for the HOA side and for the CDD. NINTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the meeting was adjourned. Secretary/Assistant Secretary Chairman/Vice Chairman