MINUTES OF MEETING GRANDE PINES COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Grande Pines Community Development District was held Monday, July 21, 2025, at 10:00 a.m. at the Offices of GMS-CF, LLC at 219 East Livingston Street, Orlando, Florida 32801. Present and constituting a quorum: Achal Aggarwal Chairman Linda Kepfer Vice Chairperson Maria Perez Assistant Secretary Also present were: Jason Showe District Manager, GMS Jan Carpenter District Counsel Mohammad Eisa by phone District Engineer Jarett Wright Field Manager, GMS FIRST ORDER OF BUSINESS Roll Call Mr. Showe called the meeting to order and called the roll. Three Board members were present constituting a quorum. SECOND ORDER OF BUSINESS Public Comment Period Mr. Showe: There is no members of the audience here to provide any public comment and we can proceed on to approval of minutes. THIRD ORDER OF BUSINESS Approval of Minutes of the April 21, 2025 Board of Supervisors and Audit Committee Meeting Mr. Showe: We’ve got both your April 21, 2025 Board meeting minutes as well as the April 21, 2025 Audit Committee meeting minutes. We can take any corrections or changes to those at this time, or we can take a motion to approve. Mr. Aggarwal: I’ll move to accept the minutes. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the Minutes of the April 21, 2025 Board of Supervisors and Audit Committee Meeting, were approved. FOURTH ORDER OF BUSINESS Acceptance of Ranking of the Audit Committee Meeting and Authorizing Staff to Send a Notice of Intent to Award Mr. Showe: Before this meeting, we did have our Audit Committee meeting, and the Audit Committee recommended Grau & Associates as the #1 ranked vendor. We would like, if the Board is amenable, to go ahead and accept that ranking and also authorize staff to award that contract. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Accepting the Ranking of the Audit Committee Meeting and Authorizing Staff to Send a Notice of Intent to Award to Grau & Associates, was approved. FIFTH ORDER OF BUSINESS Public Hearing Mr. Showe: The next item is our budget hearing. We will look for a motion to open the public hearing. Mr. Aggarwal: I will move to open the public hearing. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Opening the Public Hearing, was approved. A. Consideration of Resolution 2025-07 Adopting the Fiscal Year 2026 Budget and Relating to the Annual Appropriations Mr. Showe: The first resolution we have is Resolution 2025-07. This will be a resolution adopting the Fiscal Year 2026 budget. Behind that resolution, we do have Exhibit A, which is the proposed 2026 budget. We will note that there is no change in assessments, so there is no assessment increase to landowners. On the admin side it’s pretty level. It’s just some slight contract adjustments. The field side is also pretty level overall. We have made some adjustments to account for the new security contract that was entered into this year. We’ve also made some adjustments to the landscape, which is accounting for new areas coming online. Same with the streetlights based on some proposals we have received. Behind that, we do have some item text description. We use those so that we can be really transparent for both the Board and the residents in terms of where all those funds are coming from. When we have contracts, we try to list those out as well so it’s really transparent for you and your residents. Behind that is the debt service; the Board doesn’t have any flexibility on the debt service portion. Those are set when the bonds are issued. The last page is a summary assessment chart which details out for residents both the combination of the O&M and the debt service assessments. We’ll note for the record we have no members of the public here to provide any comments, so we can return it to the Board for any questions or comments they might have on that, or we can look for a motion to approve that resolution. Mr. Aggarwal: I move to approve Resolution 2025-07. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Resolution 2025-07 Adopting the Fiscal Year 2026 Budget and Relating to the Annual Appropriations, was approved. B. Consideration of Resolution 2025-08 Imposing Special Assessments and Certifying an Assessment Roll Mr. Showe: The second part of our budget process is going to be Resolution 2025-08. Mechanically, this is the resolution that actually levies the assessments on the tax bill. Attached to this resolution will be the adopted budget you just approved plus the large spreadsheet you see in your agenda. That spreadsheet is actually the document that gets transmitted to the tax collector and then those assessments get levied from that point on to the tax bills. Again, we’ll note that there is no members of the public to provide comment. We can return it to the Board for any questions or a motion to approve Resolution 2025-08. Mr. Aggarwal: I will move to approve Resolution 2025-08. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Resolution 2025-08 Imposing Special Assessments and Certifying an Assessment Roll, was approved. Mr. Showe: We’ll look for a motion now to close the public hearing. Mr. Aggarwal: I move to close the public hearing. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Closing the Public Hearing, was approved. SIXTH ORDER OF BUSINESS Review and Acceptance of Fiscal Year 2024 Audit Report Mr. Showe: The next item we are presenting you with is the Fiscal Year 2024 Audit Report. There is a lot of information there for the Board, but we typically would just refer you to the last page, which is the report to management. On your iPad, that is on page 130. What this does is this check lists all the items that they are required to statutorily review. You’ll see there are no current year findings, there are no prior year findings, there were no significant findings of recommendations. We were in compliance with everything, and we did not meet any deteriorating financial conditions, which is great. It’s a clean audit for our purposes. We did provide it to counsel for any comments they would have, so it’s been all processed. We would like a motion of the Board to accept that audit. Mr. Aggarwal: I’ll move to accept the 2024 Audit. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Accepting the Fiscal Year 2024 Audit Report, was approved. SEVENTH ORDER OF BUSINESS District Goals & Objectives A. Adoption of the Fiscal Year 2026 Goals and Objectives B. Presentation of Fiscal Year 2025 Goals and Objectives and Authorizing Chair to Execute Mr. Showe: Then, while we have the Board here, we’ve got a couple of compliance items we’ll look to take care of for Fiscal Year 2026. Behind that, we are required annually to do performance measures and standards by Florida statutes, so we prepared you the same form that we approved last year for 2026, and we also provided you the full report for 2025. Certainly, the Board could make any changes to the 2026 form. This is the same form that we’re really recommending to a lot of our Districts. It’s more about compliance. These don’t really go anywhere at this point. They just get posted to your website and then we’re required annually to also post the summary at the end of the fiscal year as to how we’ve completed those goals. So going through your 2025 goals, we’ve completed all of those as of today with approving the budget. Ms. Carpenter: So, you’ll check off the achieved boxes? Mr. Showe: Yes. Ms. Carpenter: Okay. Mr. Showe: What we would like to do is have a motion of the Board to adopt the Fiscal Year 2026 goals and also provide authority to the Chair to execute the Fiscal Year 2025 goals upon the end of the fiscal year. Mr. Aggarwal: So moved. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Adopting the Fiscal Year 2026 Goals and Objectives and Providing Authority to the Chair to Execute the Fiscal Year 2025 Goals upon the End of the Fiscal Year, was approved. EIGHTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Showe: With that, we will turn it over to counsel for staff reports. Ms. Carpenter: The only major thing we’ve been working on is an easement that’s needed for some stormwater that was kind of an interesting issue. Jay kept coming to me saying this doesn’t make sense. There was a call Friday and it’s our system, but it’s Park Square and another property owner and everybody’s worked it through. We have a couple of minor comments for the CDD, but other than that we’re in good shape. Mr. Showe: Okay. Mr. Aggarwal: It’s in the right spot, but it wasn’t where we thought it was going to be. Mr. Showe: Right. Ms. Carpenter: And they kept asking the CDD to give an easement and it’s like well it’s not our property. It took a little bit of organizing, but now we’re good on that. That’s it for us. Mr. Showe: Perfect. B. Engineer Mr. Showe: We’ve got Mohammad on the line. Any updates on the engineering side? Mr. Eisa: I have no reports to the Board. Thank you. C. District Manager’s Report i. Check Register Mr. Showe: On the District Management side, we’ve got the approval of the check register. In your general fund, we’ve got checks 311 through 329 for a total of $256,006.79. We’ll point out that $150,000 of that is just a check that we wrote to the SBA so we can get some additional investment funds for the District while we have some funds on hold. We also have some checks that were written out to the Debt Service Fund. Other than that, we can certainly take any questions or comments from the Board, or we can take a motion to approve. Mr. Aggarwal: The SBA? Ms. Carpenter: That’s the State Board of Administration. It’s where governments invest funds. Mr. Showe: For the Board’s information, we either look at an SBA or money market account. Right now, the SBA is doing a little better on terms of investment and we can withdraw those funds within 24 hours. So, when we have the first quarter operating, we like to keep it there to help the District earn a little bit of additional funds. It’s definitely better than keeping it in a checking account. Mr. Aggarwal: Right. Making something. Is it keeping up with inflation? Mr. Showe: It’s like 4% to 5% typically. It’s pretty good. Ms. Carpenter: It’s better than money market the last year. It’s been good. Mr. Aggarwal: Good. I move to approve the summary of the check register. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the Check Register, was approved. ii. Balance and Income Statement Mr. Showe: You’ve got your balance sheet and income statement. There’s no action from the Board required. We are performing better than budget to actuals, so good shape on that. We are at 93% collected on assessments, so we are also in good shape there. iii. Ratification of Series 2024 Requisitions #21-#25 Mr. Showe: Behind that, we would like to have the Board ratify requisitions #21 through #25. These are small reimbursements for the District staff for some of the work things. We’ve already processed them; we just need a ratification. Mr. Aggarwal: I move to ratify #21 through #25. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the Series 2024 Requisitions #21-#25, were ratified. iv. Presentation of Series 2021 and 2024 Arbitrage Rebate Calculation Reports Mr. Showe: Following that, we’ve got the presentation of your arbitrage reports for Series 2021 as well as 2024. These are just required tests that we have to do every year in accordance with the bonds to make sure we’re not making more than we are legally allowed to in interest. In both cases, there is no liability, so we’re in compliance. Ms. Carpenter: Yes. It’s an IRS protection that governments can issue bonds and then take the money and invest it and make more money. If you do make more money, you have to repay it back to the IRS. It’s required under every bond issue. Mr. Aggarwal: Okay, that makes sense. Mr. Showe: There is no action required. We just present those to the Board to let you know that we’re in compliance. v. Approval of Fiscal Year 2026 Meeting Dates Mr. Showe: Finally, the last compliance item we’ve got is the approval of the Fiscal Year 2026 meeting dates. We are required annually to produce a full schedule of meeting dates, so that’s in your agenda package. We’ve kept it at the same time, same dates here. The only exception is we did move the January 26th meeting because it did conflict with a national holiday. But other than that, everything else is the same. This doesn’t preclude you from setting other meetings or canceling these meetings. It’s just required that we set a full meeting schedule. So, certainly we can look to make any changes the Board would like, or we can take a motion to approve that schedule. Mr. Aggarwal: I will go ahead and move to approve the Fiscal Year 2026 meeting dates. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the Fiscal Year 2026 Meeting Dates, was approved. D. Field Managers Report Mr. Wright: Good morning, everyone. We are out of the spare 24-volt LED strips for the poles right now, so we just need to place another order. With that, I’ll order probably six of the strips that way we have enough to replace what we need and then we will have backups for a couple of months. That will normally last you at least six months. We don’t have too many issues out here. Other properties, I have to replace these every single week. Sometimes three times in a week. Luckily, they’re not too expensive and they are lasting a decent bit of time out here, but from time to time they will get bumped and lose circuit, but luckily with that you just hot swap the light. The poles aren’t being damaged right now. The end caps sometimes get bumped off, so we have to replace those. But all of that is fairly cheap throughout. The AC unit in the guard house is working, but because it is running 24/7, we need to get somebody out there to service it because it is leaking right now. I would recommend considering their quarterly or semi-annual regular maintenance package because it’s a smaller unit that is in there and it’s going to keep happening. You’ve got people in there 24/7. Mr. Aggarwal: Do you need any action from us to start engaging in finding somebody for regular maintenance? Mr. Wright: I think just direction right now. Mr. Showe: Yes. I think direction is fine. Those are relatively inexpensive, as long as there is no opposition from the Board. Ms. Perez: But what the guard lady noticed is that when the fountain trips, the AC also trips. I don’t know if it’s something that needs to be split. But when I visit, she says, “Hey, the fountain went out and so did the AC.” I don’t know what we may have to do. Mr. Wright: I am not sure entirely how all that’s run because the lights at the front entrance were also on that breaker, and they also tripped as well. The fountains will turn off almost on every lightning storm, so normally when we come by the next week, we turn on and reset it. It’s a timer thing. It’s a breaker thing. Whatever it is. So, most of the time if you see the fountain off, the next time we’re on site, it will be back on. The sidewalks at the front are looking a little rough. We do have it budgeted for. We have a company that’s typically, they’ve been the cheapest and they’ve had the fastest response time, and they do the best job. We will get them out there to address these issues. One of the main causes in the verge area right there right in front of the clubhouse, they have the rotating sprinkler heads instead of a flat horizontal. Normally with these, it’s called ten and a half’s. It covers ten feet of spray laterally and has a half inch nozzle that reduces the amount of water that is coming out, so it really only for this specific sprayer. But right now, it’s shooting across the sidewalk onto the other plants and everything like that, so it’s just a bit much. Those nozzles are maybe $.50 a piece, so we will get that changed out. Ms. Perez: On the CDD side or did you need the HOA to do anything? Mr. Wright: No. That’s on the CDD side. This is on the front entrance right before we get over to the HOA area. Mr. Showe: And we do have an account line for pressure washing, so it’s not an additional cost. Mr. Wright: Like I said, the Sand Skipper Road fountain there, it was added to the insurance property schedule, so we are good there. And it was also just a basic timer issue from the lightning storms. These ones have been proving to be much better than other communities; they don’t turn off as much, but it’s still nice to have it. ULS was having some confusion about what they were responsible for. When they lost the HOA, they stopped mowing certain ponds. They thought they only had the front entrance. We did get that cleared up, but I am still having issues with them, as you can see in this picture, this tree has been down for two weeks, they drive right past it. I will make them replace this. At this point, every single time we go there we have the same issues, I have to send the same reports. It’s a problem every single time. Ms. Perez: I think that’s similar to what we were experiencing. They just weren’t responsive. Mr. Aggarwal: Do we want to start considering? Ms. Perez: We were ready to replace them. Mr. Aggarwal: On the HOA side? Mr. Wright: Yes. Exclusive took over for the HOA and we do use them in other communities. They do a great job, and they did provide a proposal for us. I don’t think we need to consider anybody else right now. Ms. Carpenter: Under the bidding amounts? Mr. Wright: Yes. Mr. Showe: Yes. Well under. Mr. Wright: It’s not even close. Ms. Carpenter: Okay. Just putting it on the record. Mr. Showe: It’s $81,000. Ms. Carpenter: Okay. That’s what I figured. Mr. Wright: I feel like we’ve given them enough chances. Mr. Aggarwal: Yes; to step up, yes. Do you need us to do anything as far as going forward with this? Mr. Wright: I’ll just finish the report and then jump into the proposal. Mr. Aggarwal: Oh yes. Ms. Perez: Yes. We tried. We actually gave them a couple of months. Mr. Wright: There is some minor dead plant material in the front median there. Some of the blue dazes cooked, so we’re just going to have it pulled and replace them there. Then, like I said, the front is just monument lighting. Luckily, there is no significant issue, it’s just a breaker. We have a minimum budget for repairs here, we’re trying to keep that as small as possible. Luckily you don’t have a lot of property that needs to be maintained. So, if I am scheduling my crew to go out and do work, I try to pack as many things into one work order as possible so there is not additional charges and things like that going. We had a two week to three week turnaround time in this work order to do the signage and everything got delayed. That’s why the lights were off for a little extended period of time, but all of that has been fixed. We installed signage at the front entrance there. They sent us the wrong sign by accident. So, you have a visitors entrance in the left lane, which isn’t how it was intended. It was supposed to say residents and owners use the right lane. It says use right lane, but it says “visitors” at the top. So, we came by with stickers and did a temporary replacement. I do recommend getting at least two more signs so you have the signs up front leading to it and then I would put one beside of that column so we can have them fix this at that point too. Ms. Perez: Can you let me know who you’re using for that because we need to do the same. Mr. Wright: FastSigns in Kissimmee. I will give you the contact information. They have a really good turnaround time with the proofs. The proof that they sent me back had my verbiage correct and they sent a picture, but they didn’t send the picture of the opposite sign. Mr. Aggarwal: You said FastSigns? Mr. Wright: Yes. They do the engineer grade with what their signs and everything like that. We have been using Safety Sign, but you had to place an order with them, then they had to ship down from Massachusetts. You have all that extra time. But, the last thing, there were some issues identified in the annual engineer report, so we’re going through and handling the minor things on our end such as there is dirt from construction that are in the gutters there, so we’ll go by and get all that cleaned up. Some minor sidewalk repair. All of those will be fixed by the next meeting we have. The last item that I do have, Ruben had reached out to me about turnover for the new ponds that the CDD has taken over. I know previously the engineer had delayed the process because there was a couple of items missing and we didn’t have the COC’s in place, so I just want to confirm with them that those are ready to go and then we’ll set that up. Ms. Carpenter: And we did get the COC’s on those? Mr. Wright: I don’t know yet. I just got the request on Friday of last week. Mr. Aggarwal: For any of that stuff, can you follow up with Kevin Parrish now? Mr. Wright: Okay. Mr. Aggarwal: Do you know Kevin? Mr. Wright: I think so. I am pretty sure. Mr. Aggarwal: Let me know if you need his contact, I’ll put you in touch. Mr. Wright: We just want to make sure all the ducks are in order for that. My request would be that they mow it once before turnover because there will be a cleanup fee and that might be pushing budget constraints there. Mr. Aggarwal: Okay. Mr. Wright: Attached to the report here is Exclusive’s proposal. We have them in about five or six properties right now. They basically do everything for the developer Pulte. Mr. Aggarwal: They do almost everything for us? Exclusive? Ms. Perez: They’ve picked up because I want to say they’re up to about three or four right now. They definitely have two resorts now. Mr. Wright: Now that they are under new ownership, it has cleaned up a lot of things. We did have some problems with their administration side for a while, that’s all changed once the new owners came in, took over and cleaned it up. Mr. Showe: But we’ve never had problems with the quality of their work, it was more about getting invoices that were correct and labeled properly. Ms. Carpenter: Yes. That should be the easy part. Mr. Wright: Page 239 has the map of the property that we are servicing. We’ve already preemptively priced the new ponds, so we don’t have to go back and do an amendment. Page 240 has the pricing sheet broken down by month. Total services would be for $81,031.80. Luckily, I just looked at the contract, there is only a ten-day termination turnaround time, so we can have them starting almost coinciding with the first of the month. Mr. Aggarwal: Is this cheaper than ULS? Mr. Wright: No. This is more expensive than ULS. Mr. Showe: But we also didn’t price ULS for the whole project. Correct? Mr. Wright: Yes. That is not including the new areas. Correct. Mr. Showe: But this was under what we put in the budget. When we did the first proposed budget, we projected what we thought it would be, so this was a little under that. Mr. Aggarwal: Do you need a motion? Ms. Carpenter: A motion to terminate the existing contract and accept the contract. Mr. Aggarwal: I will move to terminate ULS and then accept the proposal from Exclusive Landscaping. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Terminating ULS and Accepting Proposal from Exclusive Landscaping, was approved. Ms. Carpenter: Will you guys do the termination letter? Mr. Showe: Yes. We can do that. Ms. Carpenter: Okay. Do you want a contract? Mr. Showe: Yes. We will need a contract. Mr. Wright: I just need to follow up with Exclusive to make sure they are ready to take this over. Mr. Showe: Yes. Let’s find out when they can get queued up first. Mr. Wright: That’s all I have. NINTH ORDER OF BUSINESS Other Business Mr. Aggarwal: Just as a heads up, just as a quick other business thing, Randy really wants to get off the Board. Mr. Showe: Okay. Mr. Aggarwal: I have somebody lined up to take his spot. I just wanted to give you a heads up on that. Mr. Showe: If he just wants to send a resignation letter, then we can do that at the next meeting. Mr. Wright: I have one other item. Do we want to use the same holiday decoration provider that we had last year? We had bought the equipment through them and it’s $1,500 for them to come out and do it. Ms. Perez: I am going to start working with vendors this week on the HOA side to try and get us bulk service, so that we can kind of take all of our communities across the Board, which will lower our deficit funding for each community. We are going to be work with Holiday Décor, LLC. I can try to group the CDD with our bulk and I will get back with you. I’ll give you their contact either way. Mr. Showe: Perfect. Ms. Perez: I will send it to you. TENTH ORDER OF BUSINESS Supervisors Requests There being none comments, the next item followed. ELEVENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the meeting was adjourned. Signature - Jason Showe Signature - Jason ShoweSignature - Achal Aggarwal Signature - Achal Aggarwal Secretary/Assistant Secretary Chairman/Vice Chairman