Grande Pines Community Development District Agenda September 16, 2024 September 9, 2024 Board of Supervisors Grande Pines Community Development District Dear Board Members: The regular meeting of the Board of Supervisors of Grande Pines Community Development District will be held Monday, September 16, 2024 at 10:00 AM at the Offices of GMS-CF, LLC, 219 East Livingston Street, Orlando, Florida 32801. Following is the advance agenda for the meeting: 1. Roll Call 2. Public Comment Period 3. Organizational Matter – ADDED A. Acceptance of Resignation of Jana Basubas, Seat #3 B. Appointment of Individual to Fulfill Board Vacancy in Seat #3 with a Term Ending November 2024 C. Administration of Oath of Office to Newly Appointed Board Member D. Consideration of Resolution 2024-13 Appointing Assistant Secretaries 4. Approval of Minutes of the August 19, 2024 Meeting 5. Ratification of Fiscal Year 2024 Audit Engagement Letter with Grau & Associates – ADDED 6. Discussion of Security Services A. Discussion of Current Vendor B. Review of Security Vendor Proposals i. Ramco Protective ii. DSI Security Services iii. Securitas Security Services iv. Berman Security Agency 7. Contract Renewals A. Consideration of Landscape Maintenance Agreement Renewal with United Land Services B. Consideration of Aquatic Plant Management Agreement Renewal with Applied Aquatic Management, Inc. C. Consideration of Fountain Maintenance Agreement Renewal with Cascade Fountain Design Group, Inc. 8. Staff Reports A. Attorney B. Engineer C. District Manager’s Report i. Check Register ii. Balance Sheet and Income Statement iii. Ratification of Series 2021 Requisition #30 D. Field Manager’s Report 9. Other Business 10. Supervisors Requests 11. Adjournment Sincerely, George Flint George S. Flint District Manager RESOLUTION 2024-13 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GRANDE PINES COMMUNITY DEVELOPMENT DISTRICT DESIGNATING ASSISTANT SECRETARIES OF THE DISTRICT AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Grande Pines Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated within Orange County, Florida; and WHEREAS, the Board of Supervisors of the District desires to appoint Assistant Secretaries. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE GRANDE PINES COMMUNITY DEVELOPMENT DISTRICT: SECTION 1. ___________________________ is appointed Assistant Secretary. SECTION 2. ___________________________ is appointed Assistant Secretary. SECTION 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 16th day of September, 2024. ATTEST: GRANDE PINES COMMUNITY DEVELOPMENT DISTRICT Secretary/Assistant Secretary Chairperson, Board of Supervisors MINUTES OF MEETING GRANDE PINES COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Grande Pines Community Development District was held Monday, August 19, 2024 at 10:00 a.m. at the Offices of GMSCF, LLC at 219 East Livingston Street, Orlando, Florida. Present and constituting a quorum: Achal Aggarwal Chairman Linda Kepfer Vice Chairperson Randy Jones Assistant Secretary Carol Kay Cole Appointed as Assistant Secretary Jana Basubas Appointed as Assistant Secretary Also present were: Jason Showe District Manager, GMS Jay Lazarovich by phone District Counsel Mohammad Eisa by phone District Engineer Jarett Wright Field Manager, GMS FIRST ORDER OF BUSINESS Roll Call Mr. Showe called the meeting to order and called the roll. Three Board members were present constituting a quorum. SECOND ORDER OF BUSINESS Public Comment Period Mr. Showe: There are only members of staff and the Board present. THIRD ORDER OF BUSINESS Organizational Matters A. Acceptance of Resignation of Suhiel Rojas, Seat #3 Mr. Showe: In the agenda package is the resignation of Mr. Rojas and we just received this morning the resignation of Ms. Whitney. We can take a motion to accept both of those at this point. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Accepting the Resignation of Suhiel Rojas and Amanda Whitney, was approved. B. Appointment of Individual to Fulfill Board Vacancy in Seat #3 with a Term Ending November 2024 Mr. Showe: At this point that does give us two vacancies on the Board. We can take a motion to fill those vacancies at this time. Mr. Aggarwal: I would like to move to Kay Cole and Janet Basubas to fill both of those seats. Mr. Lazarovich: Has Randy taken the Oath of Office? Mr. Showe: Yes, we have it confirmed in 2022. Seat #4 has a term expiring in 2026 and seat #3 has a term exiring in 2024. Mr. Aggarwal: If Janet could be on the 2024 seat and Kay could be on the 2026 seat that would be great. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Appointing Ms. Cole to Seat #4 and Ms. Basubas to Seat #3, was approved. C. Administration of Oath of Office to Newly Appointed Board Member Mr. Showe administered the oath of office to Ms. Cole and Ms. Basubas. Mr. Showe: You are now public officials under the State of Florida so you will have to complete Form 1 which has to be done within 30 days of today. The process is all electronic now. We will put the email address that you just gave us into the system to generate an email to you to fill that out. Behind that is 2024 Form 1F. This is essentially the same form but, in the event, you ever leave the Board, you are required to fill out a Form 1F. We just provide these instructions for your information now just in case so there is nothing you need to do with that now. The main thing is that Form 1. Also, as a Board member, you are eligible to receive up to $200 compensation for each Board meeting. You can choose to accept that or waive it and that is something you can do either on your own or in public however you choose to do that. If you choose to accept that compensation, we would need you to complete the I9 and W4 which are the two forms behind that. Just for tax purposes, we have to complete those. You are also now a public official so we have provided you the Guide of Florida Commission on Ethics. The general scope of this is as a public official you are no longer permitted to speak with other Board members about things that might reasonably come up before a vote of the CDD Board. Those things all have to be done in public at a publicly advertised meeting. This also applies to all forms of communication such as phone, text, Facebook. We always recommend folks especially on Boards to try to avoid social media just because it is open to the public and somebody else could see it which could be a violation of the Sunshine depending on the nature of the conversation. You are not required to keep any records from any of these Board meetings as that is my job as District Manager. If you do keep items, we recommend you keep them in a separate file just for the CDD. We are subject to public records requests so somebody could request those files and if your personal files are intermingled that you might have some personal things in there so it’s just easier to keep CDD stuff separate. The same kind of process applies to your email, you should keep all of your CDD emails. We recommend folks get a separate email for CDD business or create a folder that is for all of the CDD emails to drop everything in to. If you are copied on something internally and you don’t see District Manager on it, we recommend you forward that to us that way we can keep it for our records too just as a backup. Also, it probably won’t come up very often but you are required to disclose any potential conflicts you might have on things that would come up before a vote of the Board. Counsel will go into a lot of this kind of stuff at their annual review. If you are related to one of the landscapers that come up for a bid or there is some other issue that you might see that you would have a conflict in voting, we would encourage you to speak to either District Counsel or myself. There are specific things in the Florida Statutes that define conflicts and if you fall into one of those, we provide you with a conflict form and that excuses you from voting. Anything else Jay? Mr. Lazarovich: Yes, Jason pretty much covered it but our office will follow up with an email with several memos and information for your review, essentially public records conflict. If you have any questions, reach out to myself or Jason to cover it for you. Mr. Showe: With that, you are all on the Board and ready to vote. D. Consideration of Resolution 2024-10 Electing Officers Mr. Showe: We will do election of officers since we changed a lot of folks around. We have a projected slate of officers and if the Board is amenable, I can just read that off and if you are okay with it, you can approve it as read. We have Chair as Mr. Aggarwal, Vice Chair is Ms. Kepfer, George Flint as Secretary, Mr. Jones, Ms. Cole, and Ms. Basubas as Assistant Secretaries, Jill Burns as Treasurer, Katie Costa as Assistant Treasurer as well as Darrin Mossing, Sr. as Assistant Treasurer. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Resolution 2024-10 Electing Officers as presented, was approved. FOURTH ORDER OF BUSINESS Approval of Minutes of the May 29, 2024 Meeting Mr. Showe: We have the minutes in your agenda from the May 29, 2024 meeting. They are there for your approval. We can take any questions or changes or a motion to approve. Mr. Aggarwal: I will move to approve the minutes. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the Minutes of the May 29, 2024, Meeting, were approved. SEVENTH ORDER OF BUSINESS Staff Reports D. Field Manager’s Report i. Consideration of Security Vendor Proposals – ADDED 1. Ramco Protective 2. DSI Security Services 3. Securitas Security Services *This item was moved up and taken out of order. Mr. Showe: At this point we would typically go into your public hearing for your budget but we do have some security proposals. Procedurally, we probably want to have that discussion on security before we go into the budget. Your budget only has $240k in security and we did mailed notices so we can’t go over the assessment threshold. Depending on what you do with security, we might have to add in a developer contribution to offset that amount because we can’t raise assessments any longer so there would be a contribution required from the developer should we exceed that $240k in the budget. If the Board is amenable, we would like to look at security first and then we can change the budget accordingly. Is that okay with the Board? Mr. Aggarwal: Yes. Mr. Wright: There are a couple of pricing sheet proposals on the agenda but I can give you a quick summary that breaks things down. We built the scope as two options. The first one is to use the current service method that we are working with already which is just 24/7 security for the entire year with no roving. Right now, the HOA is paying for roving and have their own separate contract. Per discussion, I believe it was the Boards intent for us to cover the roving for the property. Your option is to either continue with what we have right now or go with a roving patrol 12 hours per night from Thursday to Sunday for a total of 48 hours per week from 6:00 p.m. to 6:00 a.m. which is typically anytime we would be expecting any sort of issues or anything like that. The first company we have is DSI. Their pricing is fairly reasonable. For the standard cost of what we are paying now in comparison, we are paying about $186k for Darren Freeman right now for the 24/7 coverage and for DSI that would come out to about $220k so a $30k to $40k increase just for the base services. If we wanted to add the patrol option in for a golf cart, we are looking at $286,343 and if we wanted a standard marked vehicle that would be $295,950. Our other option would be from Ramco Protective under the same scope basically but they don’t offer a golf cart option so with a patrol vehicle and roving patrols it would be $333,162 and then for the standard service package which we are using now would be $243,558. In comparison, that is about $50k increase from what we are currently paying. I do not think that we need to change vendors right this second. There have been issues with Darren that we have been working directly with the owners to fix and come up with a couple of different methodologies for addressing them. For instance, at night as soon as 6:00 comes up, they shut the right resident lane down completely so all vehicles after 6:00 p.m. have to check in with the gate attendant. I have been following up and making sure that you need to be stopping every single vehicle that comes in whether they want to give you their ID or not, that is irrelevant but you need to be making that effort. The problem has been the security access system is not in place yet so a lot of issues will be resolved when we get that. Resident can just go up to the resident lane, scan their phone on the phone scanner or if they have a sticker and just go in. We don’t need to interact with them and all of the vehicles that interact with the gate card. My recommendation would be to hold off on replacement for the moment especially due to the increased cost and we don’t know how the other companies are going to perform. You can very well have the exact same issues and now your paying 20-30% more. Mr. Aggarwal: Remined me again, how much do we have budgeted for security? Mr. Wright: At the moment on the proposed budget, it is $240k. Because we have posted that increase and sent notice to residents, anything else above that would be developer contribution. Mr. Aggarwal: We have room in the budget to bring on DSI just as a point of clarification, right? Mr. Wright: Correct, under option B. Mr. Aggarwal: Roving right now is paid by the HOA anyway, right? Mr. Wright: At the moment yes. Mr. Aggarwal: I am okay with tabling this until the next meeting. I went through recently and they did check my license and did take my license plate and all of that so it seems like there is improvement but I don’t want to end up in a situation where we are expecting the developer to contribute if they are not on board yet. Let’s table that for next meeting and we can revisit that. Mr. Jones: When is the next meeting? Mr. Aggarwal: Typically, every month. Mr. Showe: The next one I think is September. Mr. Jones: I don’t know what the rules are but if I may speak? Mr. Showe: Absolutely. Mr. Jones: I have concerns about keeping the same company. Our ownership has been out there multiple times when they were just waved through and multiple times where the security company is sitting at the front not roving. We have recently had people breaking in transient and spending the night, making themselves at home, and flushing small pieces of carpeting down the toilets. If they are not roving, they are not going to see that. If they are waving anyone and everyone through the gate, which has happened on multiple accounts, I can tell ownership is not okay with that and we are really looking to make a change. Mr. Lazarovich: If they are not performing up to their contract, we can always send them a demand letter if that is something the Board would want. Mr. Wright: Basically, just putting them on official notice. We have already explained to them but we can do that as well. Ms. Kepfer: How about the probation period? Mr. Wright: Correct. Mr. Jones: What would that be, 30 days? Mr. Lazarovich: It is kind of really up to the discretion of the Board. Your typical contracts have either 30- or 60-day termination notice so all of your contracts can be terminated in those provisions. We don’t really like to terminate folks unless we have a backup vendor. We don’t want you to be left with no one. Mr. Wright: Let’s say a 60-day period, so 30 days they have to change and then we send them a letter with 30 days to make the change and if they don’t at that point, we can execute a termination of contract. We had a third vendor, Securitas that was coming to review the site and provide a proposal but had a family emergency at the last minute so had to cancel which is why we didn’t have the third proposal. That will give me that time to get their numbers as well just because in my opinion for the same scope there is too much of a difference in price between these two vendors and our current. I would like to see what the other vendor would say. I would recommend assuming that 60-day period, 30 days put them on notice and if they can’t fix the problems in 30 days, they can go. Mr. Lazarovich: Just to confirm. I checked the agreement and we have a 10-day prior written notice not 30. Mr. Aggarwal: We will send a demand letter for 30 days and then at the next meeting if we are still not happy, we can get somebody to step in. Mr. Jones: In that demand letter, can we specify what we are not happy about in writing? Mr. Showe: Correct. Mr. Aggarwal: Jay, if you want to send the letter for review, we will let you know what we want to add and stuff like that. Mr. Lazarovich: Perfect. Mr. Showe: Your next meeting is September 16th so we can flag that on the agenda for further discussion. Mr. Aggarwal: Out of curiosity, have we gone back and said look you guys are like $50k over the competition, do you want to revisit your numbers? Mr. Wright: Correct and they said they are good with where they are at. Mr. Showe: I can tell you we use DSI on a couple of properties and that is probably a fair price for what we have seen based on their other scopes and what we are paying at other properties. I think that is the cost of their service. Mr. Aggarwal: Are those other Districts happy with DSI? Mr. Showe: Primarily, I don’t think anyone I mean security is one of those thankless jobs and it also depends on how close they are going to supervise the staff onsite. You can have the best manager in the world but if they are not there watching the guys do the work and making sure they are doing the work, it really doesn’t matter. Again, it is hit or miss. I think it is the same thing we have seen with landscaping. It is all about management and structure. Certain guards are great and the communities want to keep them forever and certain guards they want to get rid of within a week. It is about just communication and oversite. Mr. Jones: Have we taken the step of putting up a laminated poster at the guard house that says here are the steps, if you are a new guy or girl, you must do this. Mr. Wright: Yes, they have laminated post orders inside the guard house and they have all been refreshed on what their expectations are. I have them working directly with the owners themselves who have been pressuring their guards to make sure everyone is doing the right thing. I have been stopped going in recently when they normally wouldn’t. The problem mainly was towards the end of the day. You would have that person that’s like, “Hey it’s one random vehicle, I am not going to get out of my car.” That is obviously unacceptable for what we are paying. We are trying to make sure those issues are addressed. It will be a lot easier when we have access to cameras to verify that these steps are being taken and at the moment we don’t. I can’t check if someone is doing their job at two in the morning but if I had access to the cameras, we would be able to. I think giving them the proper notice, they have already been told by me but this is an official statement from the Board saying look you will be removed if this does not get fixed. I think putting that pressure on and if they can’t perform then yes, they need to go. We have found these letters to be rather effective with other companies in the past. I think especially with the cost difference between the two vendors that would be the preferred way to go. Mr. Jones: I appreciate your perspective. My concern is simply twofold: number one the problem is later in the day when crime happens after dark, a lot of times and also when Amanda was here, she spoke with them directly multiple times yet all the company developers say yes, they just wave me on through or wave everyone else on through. The roving patrol is parked right there at the entrance and not roving. I would love to believe that past performance is not a predictor of future behavior. I don’t think statistics will validate that but I am all for giving them a 30-day notice. FIFTH ORDER OF BUSINESS Public Hearing Mr. Showe: Can we take a motion to open the public hearing? On MOTION by Ms. Aggarwal, seconded by Ms. Kepfer, with all in favor, Opening the Public Hearing, was approved. A. Consideration of Resolution 2024-11 Adopting the Fiscal Year 2025 Budget and Relating to the Annual Appropriations Mr. Showe: The first item we have is Resolution 2024-11 and your public hearing. This is adopting the fiscal year 2025 budget relating to the annual appropriations. We did make that initial change to security based on your comments at your proposed budget. This includes that and the mailed notices were sent out with that. There is about a 24% assessment increase provided as part of your budget. Other than that, it is very similar to what you saw at your proposed budget. Starting on page 3, we do list out all of the line-item descriptions for folks so it is pretty clear how we get to the budget numbers and then that follows up with all of your debt service amounts. It is important to know that the debt service is really issued as part of those bonds and so the Board doesn’t have a whole lot of flexibility in there but we are required to adopt budgets with those in there. We provide on page 13 an overall assessment chart so your residents can see what portion of those assessments tie up to which of those lines. Again, we will point out there are no members of the public here to provide comment and we haven’t received any emails or phone calls so with that is there any discussion by the Board or consideration for approval of Resolution 2024-11? On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Resolution 2024-11 Adopting the Fiscal Year 2025 Budget and Relating to the Annual Appropriations, was approved. B. Consideration of Resolution 2024-12 Imposing Special Assessments and Certifying an Assessment Roll Mr. Showe: The second part of that is Resolution 2024-12. This is the resolution that levies those assessments on the tax bill. Attached to this resolution will be the adopted budget that you just approved as well as the spreadsheet attached to that will be exhibit B. That again levies each of those assessments on all of those properties in the lines and types based by product type. Again, we will note there are no members of the public to provide comment. We can take a motion from the Board or any further discussion on that resolution. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Resolution 2024-12 Imposing Special Assessments and Certifying an Assessment Roll, was approved. Mr. Showe: Is there a motion to close the public hearing? On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, Closing the Public Hearing, was approved. SIXTH ORDER OF BUSINESS Review and Acceptance of Fiscal Year 2023 Audit Report Mr. Showe: The next item is the Fiscal Year 2023 audit. That audit document is there for you. We typically direct Boards to the last page which is the letter to management. That is where they go through all of the items that are statutorily required for them to review. We will note there are no current year findings and no prior year findings. They have made no recommendations and we do not meet any of the financial condition triggers which is good. It is a clean audit for our purposes so we would just like a motion from the Board to go ahead and accept that audit so we can transmit that to the state. On MOTION by Ms. Aggarwal, seconded by Ms. Kepfer, with all in favor, Accepting the Fiscal Year 2023 Audit Report , was approved. SEVENTH ORDER OF BUSINESS Staff Reports A. Attorney i. Memorandum Regarding Recently Enacted Legislation Mr. Showe: We have Jay on the phone. Mr. Lazarovich: No major updates for the Board this month. Included in the agenda is a short memo from our firm regarding a recently enacted legislative update. House Bill 7013 has several requirements for Special Districts but only one really pertains to CDDs. It basically sets forth different goals and objective that the Board must adopt and must be adopted by October 1st of this year and then going forward by December 1st every year thereafter the goals and objectives need to be adopted and also posted on the website whether the District actually achieved those goals. We will cover those goals and objectives later in the agenda. Aside from that, we were able to wrap up the Phase 5 utility conveyance. Those are the only updates from me this month. *Mr. Eisa joined the meeting by phone. B. Engineer Mr. Showe: Mohammad, we are on your report, any updates? Mr. Eisa: I have no report for the Board. C. District Manager’s Report i. Adoption of District Goals and Objectives Mr. Showe: Next as Jay indicated we have discussion on the goals and objectives for the District. We have prepared a short memo outlining some of the requirements of that legislation. Behind that we have prepared what we call kind of standard goals and objectives that we are using for all of our Districts. This came around pretty quick so we had basically from July to turn these around. We have provided some goals and objectives that we think are applicable to almost all of our Districts. I will note in the statutes there is no requirement as to what these should look like. They are not turned into anybody. They are essentially posted on your website as the goals and objectives and then in December of next year, we are required to provide a report of if we have met those goals and objectives. There are no real teeth to the legislation. There are no penalties for the Board if you don’t achieve these goals. Currently, we have set these goals as things that we are already doing anyway pursuant to Florida Statutes. Our recommendation would be if the Board were to choose to make these more specific to just your District that we would do that over the next year so that as we adopt these next year, they would be in that form. Given the timeframe and ii. Check Register iii. Balance Sheet and Income Statement iv. Ratification of Series 2021 Requisitions #27-29 having to get these on the website, our recommendation is to have them approved in the form they are in right now and we can take these for discussion later. Ms. Kepfer: I read this, no issues. Mr. Aggarwal: It is stuff we are already doing. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the Adoption of District Goals and Objectives, was approved. Mr. Showe: Behind that we have your check register. In your general fund we have checks 231 through 240 for $30,828.87. Staff can answer questions if you have any questions on those invoices or we can take a motion to approve. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the Check Register for $30,828.87, was approved. Mr. Showe: The next item that we have there is no action required by the Board but your balance sheet and income statement are provided for your information. We are performing better than budget to actuals so we are in great shape there. We have collected 100% of our assessments so everything looks good there. Mr. Showe: We need ratification of a couple of sets of requisitions. Series 2021, requisitions #27-29 and Series 2024 requisitions #6-7. Those have already been paid and sent out so we would look for a motion by the Board to ratify all of those requisitions. On MOTION by Mr. Aggarwal seconded by Ms. Kepfer, with all in favor, the Series 2021 Requisitions #27-29 & Series 2024 Requisitions #6-7, was ratified. v. Approval of Fiscal Year 2025 Meeting Dates Mr. Showe: We have your meeting scheduled for Fiscal Year 2025. We have kept the same meeting schedule which is the third Monday here at 10:00. Again, obviously as we look at those, if there is no business to be conducted or for some reason we can’t hold the meeting, we will provide you with cancellation notices on those but we are required under Florida Statute to produce an annual schedule. We can certainly take any questions or changes from the Board on that or once again a motion to approve. On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the Fiscal Year 2025 Meeting Dates, was approved. D. Field Manager’s Report Mr. Showe: With that we will go to Jarrett for any other field updates. Mr. Wright: My field report this morning is going to be pretty quick. We had a couple of issues with people bumping into the gate arms and they were getting locked into a certain position so we had Guardian Access come out and repair those. It was really quick. They just needed to make some adjustments and reset the system. The damaged LED lights we already had backups ready to go. I just went out and replaced those myself, tightened and rechecked all of the bulbs. Every time I am there, I check all of the gate arms making sure that is working properly. It has just been minor repairs. We luckily have not had any issues with anyone hitting the actual gates or anything and there is where your most expensive tickets come from but we are good on that. Aquatics is performing absolutely great. AWN does an awesome job. Everyone is taken care of and we don’t really have any issues with them. With United Land, we are now on the fourth property account manager for them. I am meeting with them and the branch manager next week. Quality from them has kind of been roller coaster. Somedays it looks great, other days they are skipping areas so I am meeting with them to basically lay down “you have this scope, you have the contract, follow the parameters, these are the areas.” I feel like they focus on HOA areas because they do both accounts and kind of ignore some areas of the CDDs and I want to make sure that is not happening in the future. That is what our meeting is for next week. Every time we go there, we do a site inspection report that gives them specific issues and gives them the exact location so there should be no excuses going forward of getting these issues addressed. If there is, we would bring it the Board at a later time with my recommendation for replacement but I think working with the branch manager now, we can get these nailed down so there won’t be an issue in the future but if there is a problem I would bring it up at a later date. Based on basic things that we are looking at right now, there is a couple of dead trees along the border where the canal is and we are looking to replace those and remove any of the dead ones. The ornamental grasses we have to just keep on top of this as it encroaches on the sidewalk, we cut it back, reset and let them regrow. These ones are growing probably three to four months and are going back to full size so we will stay on this a little more than other grasses. Other than that, that is basically what is going unless you have any questions or need for me. Mr. Jones: How often do you visit the site? Mr. Wright: We are there once a week. Mr. Jones: Do you take pictures and do a report every week? Mr. Wright: Not necessarily. When I do a report, it is a full deep dive inspection and then some items are two-to-three-week turnaround time as what we expect depending on what the item is. If it is just some weeds in this area, I inspect that on the next site visit to be addressed. If it is something like replace a palm or proposals for injection something, those are a couple of week turnaround time that I am expecting. Normally every other visit, we will do a full report but not every single week unless there is a new issue that was discovered on the next week. Mr. Jones: Do we get copies of your report. Mr. Wright: You can if you would like. Mr. Jones: I appreciate that, thank you very much. Mr. Wright: Yes sir. EIGHTH ORDER OF BUSINESS Other Business Mr. Showe: Any other items? Mr. Aggarwal: Not today. Mr. Showe: Our next meeting is scheduled for September 16th. NINTH ORDER OF BUSINESS Supervisors Requests There being no comments, the next item followed. TENTH ORDER OF BUSINESS Adjournment Mr. Showe: Is there a motion to adjourn? On MOTION by Mr. Aggarwal, seconded by Ms. Kepfer, with all in favor, the meeting was adjourned. Secretary/Assistant Secretary Chairman/Vice Chairman MICHAEL J. BEAUDINE JAN ALBANESE CARPENTER DANIEL H. COULTOFF SARAH M. DINON JENNIFER S. EDEN DOROTHY F. GREEN BRUCE D. KNAPP PETER G. LATHAM 201 SOUTH ORANGE AVENUE, SUITE 1400 ORLANDO, FLORIDA 32801 POST OFFICE BOX 3353 ORLANDO, FLORIDA 32802 TELEPHONE: (407) 481-5800 FACSIMILE: (407) 481-5801 WWW.LATHAMLUNA.COM JAY E. LAZAROVICH MARC L. LEVINE JUSTIN M. LUNA LORI T. MILVAIN BENJAMIN R. TAYLOR CHRISTINA Y. TAYLOR KRISTEN E. TRUCCO DANIEL A. VELASQUEZ DIRECT DIAL: (407) 481-5842 EMAIL JLAZAROVICH@LATHAMLUNA.COM August 20, 2024 U.S. Certified Mail Return Receipt Requested Via E-Mail to admin@freemansecurityfl.com Freeman Security Services, Inc. P.O. Box 4432, Winter Haven, Florida 33885 Attn: Darren Freeman Re: Notice of Violation of Security Services Agreement between Grande Pines Community Development District and Freeman Security Services, Inc. Dear Mr. Freeman: Please be advised that our firm serves as general counsel to the Grande Pines Community Development District (the “District”). The District entered into that certain Security Services Agreement (the “Agreement”) between the District and Freeman Security Services, Inc. (“Freeman”), dated August 28, 2023, attached hereto as Exhibit “A”. The District has been made aware of certain conduct by Freeman which violates several provisions of the Agreement. The District is providing Freeman with this Notice of Violation of the Agreement for the reasons set forth below. Freeman is to cease those certain activities in violation of the Agreement immediately and comply with the requirements set forth herein, pursuant to the Agreement. Pursuant to Section 15(a) of the Agreement, Freeman is responsible “for initiating, maintaining and supervising safety precautions and programs in connection with the Work, and shall provide all protection to prevent injury to [. . .] persons, including, without limitation, the employees, agents guests, visitors, invitees and licensees of the District and community residents, tenants, and the general public that may be affected thereby.” The District has become aware of unauthorized and/or unconfirmed individuals being permitted to enter the District by Freeman without attempting to properly authenticate such individuals. Furthermore, pursuant to Section 15(d) of the Agreement, Freeman shall cooperate with and participate in, at no additional cost or charge, all programs, plans or routines for monitoring and reporting to District, as required in the sole discretion of the District, to ensure satisfactory performance of the Work. Unauthenticated vehicles and visitors pose a liability to the District, its residents and guests, among other things, and the District has already experienced security concerns as a result of Freeman’s inconsistent security at the guardhouse. Additionally, pursuant to Section 27(a) of the Agreement, Freeman acknowledged that the District is a special-purpose government and that the District-owned roadways must remain open and accessible to the public; however, the District may operate “soft gates” whereas a security guard may request identification to vet any visitor and/or vehicle prior to entering the District. Notwithstanding the foregoing, the failure to produce such identification shall not prohibit any member of the public from entry onto the District’s public roadways. Furthermore, pursuant to Section 27(b), Freeman shall be responsible for training its employees, officers, professionals, or any other agents of Freeman regarding the public access requirements specified in the Agreement. The District has been informed that Freeman is permitting entry to visitors without first requesting the proper identification, resulting in Freeman’s violation of the Agreement. The District and/or residents of the District have raised the aforementioned concerns with Freeman and have seen little to no rectification of the issues. The District demands Freeman provide the District with a detailed plan within five (5) business days detailing how Freeman will comply with the above-mentioned violations. The District also demands Freeman immediately cease its violations under the Agreement, as outlined herein. These violations pose a threat of additional liability for the District and Freeman, so your prompt attention to this matter is appreciated. Please feel free to call Jan Carpenter or myself if you have questions or you would like to discuss this further. Sincerely, /s/ Jay E. Lazarovich Jay E. Lazarovich, Esq. Counsel for Grande Pines Community Development District cc: Jan A. Carpenter, Esq. (via e-mail) George Flint, District Manager (via e-mail) Exhibit A Security Services Agreement SECURITY SERVICES AGREEMENT (Grande Pines Community Development District) THIS SECURITY SERVICES AGREEMENT (“Agreement”) is made and enter into effective as of the _____ day of August, 2023 (the “Effective Date”), between the GRANDE PINES COMMUNITY DEVELOPMENT DISTRICT (hereinafter referred to as the “District”), a local unit of special purpose government created under Chapter 190, Florida Statutes, whose mailing address is c/o Governmental Management Services – Central Florida, LLC, 219 East Livingston Street, Orlando, Florida 32801 and FREEMAN SECURITY SERVICES, INC., a Florida corporation, (hereinafter referred to as “Contractor”), whose mailing address is P.O. Box 4432, Winter Haven, Florida 33885. W I T N E S S E T H: Subject to and upon the terms and conditions of this Agreement and in consideration of the mutual promises set forth herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the District and Contractor agree as follows: 1. DEFINITIONS. (a) Agreement. The Agreement consists of this Agreement; the Contractor’s “Security Proposal & Information” proposal, dated August 13, 2023, attached hereto as Exhibit “A” (hereinafter referred to as the “Proposal”); and the Contractor’s “Costs Break Down” attached hereto as Exhibit “B” (hereinafter referred to as the “Rate Summary”). The Agreement represents the entire and integrated Agreement between the parties hereto and supersedes all prior negotiations, representation, or agreements, either written or oral. The Agreement may be amended or modified only as set forth below in Article 14. In the event of any conflict between the terms herein and the term(s) in the Proposal, the terms herein shall prevail. (b) Services/Work. The terms “Work” and “Services” as used in this Agreement shall be construed to include all work set forth in the Proposal and all obligations of the Contractor under this Agreement, including any addenda or special conditions. In the event of any conflict between the terms of the Proposal with the terms of this Agreement, the terms of this Agreement shall prevail. 2. SCOPE OF WORK. A description of the nature, scope, and schedule of Services/Work to be performed by Contractor under this Agreement shall be pursuant to the Proposal attached hereto as Exhibit “A” and incorporated herein. The area to be included under this Agreement may be amended by the mutual consent of the District and the Contractor. 3. COMMENCEMENT OF SERVICES AND TERM. Contractor shall commence the Work on the Effective Date. The term of this Agreement shall be from the Effective Date through September 30, 2024. 4. DISTRICT MANAGER. (a) The District’s authorized representative (herein referred to as the “District Manager”) shall be the District Manager of the District, which is Governmental Management Services – Central Florida, LLC, whose mailing address is 219 East Livingston Street, Orlando, Florida 32801, Attention: George Flint; provided, however, that the District may, without liability to the Contractor, unilaterally amend this Article from time to time by designating a different person or organization to act as its representative and so advising the Contractor in writing, at which time the person or organization so designated shall be the District’s representative for the purpose of this Agreement. To be effective, such change in authorized represented must come from District counsel or the District’s Chairman. (b) All actions to be taken by, all approvals, notices, consent, directions and instruction to be given by, all notices and other matters to be delivered to, all determinations and decisions to be made by and, in general, all other action to be taken by, or given to, the District shall be taken, given, and made by, or delivered or given to the District Manager in the name of and on behalf of the District; provided, however, that the District (and not the District Manager or any other agents of the District) shall be solely obligated to the Contractor for all sums required to be paid by the District to the Contractor hereunder. 5. COMPENSATION, PAYMENTS AND INSPECTION RIGHTS PRIOR TO FINAL PAYMENT. (a) The District agrees to pay Contractor the amounts specified in the Rate Summary, after the Work is completed and has been inspected and approved by the District’s authorized representative. (b) Work Authorizations shall mean orders or directives issued by the District. Work Authorizations shall be issued for repairs or emergency services, changes to the scope of the area in which services are required, or for any services beyond those set forth in Article 2. Work performed under a Work Authorization may be paid either on a lump sum basis, a unit price basis, or a time and material basis in the District’s sole discretion. Contractor shall not be entitled to compensation for Work outside the scope of Article 2 unless Contractor has obtained prior written authorization of District to perform the same. (c) District retains the right to reduce any portion of Contractor’s Scope of Work as set forth in Article 2. Should this occur, a revised Scope of Work and reduced compensation shall be agreed upon in writing by both District and Contractor. 6. REPRESENTATATIONS, WARRANTIES AND COVENANTS. (a) Contractor hereby represents to District that: (i) it has the experience, qualifications and skill to perform the Work as set forth in this Agreement; (ii) it is duly licensed and permitted to observe and perform the terms, covenants, conditions and other provisions on its part to be observed or performed under this Agreement; (iii) has the necessary equipment, materials and inventory required to perform the Work as set forth in this Agreement; (iv) it has by careful examination satisfied itself as to: (a) the nature, location and character of the area in which the Work is to be performed including, without limitation, the surface conditions of the land and all structures and obstructions thereon, both natural and manmade, the surface water conditions of the area, and to the extent pertinent, all other conditions; and (b) all other matters or things which could in any manner affect the performance of the Work. (b) The Contractor warrants to the District that all materials furnished under this Agreement shall be new unless otherwise specified, and that all Work shall be of good quality, free from faults and defects and in conformance with the Agreement Documents. 7. EMPLOYEES; INDEPENDENT CONTRACTOR STATUS. (a) All matters pertaining to the employment, supervision, compensation, insurance, promotion, and discharge of any employees of Contractor or of entities retained by Contractor are the sole responsibility of Contractor. Contractor shall fully comply with all applicable acts and regulations having to do with workman’s compensation, social security, unemployment insurance, hours of labor, wages, working conditions and other employeremployee related subjects. Contractor shall obtain, for each individual Contractor employs on the District’s premises at any time, a criminal background check performed by an appropriate federal or state agency, or by a professional and licensed private investigator, and shall make, based on the results of such background checks, employment suitability determinations for each employee that are reasonable and customary within the Contractor’s industry. Contractor shall maintain copies of said background checks on file so long as the subject individual(s) remains in Contractor’s employ, and Contractor shall make all background checks available for District’s review upon request. Contractor shall enforce strict discipline and good order among its employees on the District’s premises. Contractor shall comply with all requirements of the E-Verify System as set forth in Article 18. (b) Contractor is an independent contractor and not an employee of the District. It is further acknowledged that nothing herein shall be deemed to create or establish a partnership or joint venture between the District and Contractor. Contractor has no authority to enter into any contracts or contracts, whether oral or written, on behalf of the District. 8. COMPLIANCE WITH LAWS, REGULATIONS, RULES AND POLICIES. (a) At all times, Contractor shall operate in accordance with all applicable laws, statutes, regulations, rules, ordinances, policies, permits and orders. Contractor is responsible for obtaining all permits or other approvals required for this work. (b) Contractor hereby covenants and agrees to comply with all the rules, ordinances and regulations of governmental authorities wherein the District’s facilities are located, as said rules, etc. may specifically relate to Contractor or its services provided hereunder, at Contractor’s sole cost and expense, and Contractor will take such action as may be necessary to comply with any and all notices, orders or other requirements affecting the services described herein as may be issued by any governmental agency having jurisdiction over Contractor, unless specifically instructed by the District that it intends to contest such orders or requirements and that Contractor shall not comply with the same. Contractor shall provide immediate notice to the District of any such orders or requirements upon receipt of same. (c) The District is a local unit of special purpose government created in accordance with the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes. Contractor agrees to comply with all applicable requirements of the “Sunshine Law,” the “Public Records Law,” the Community Development Districts Law, and all other statutes and regulations applicable to Contractor. 9. WORKPLACE ENVIRONMENT AND PUBLIC SAFETY. (a) Contractor agrees to provide a safe and healthy workplace environment for its employees and agents and a safe and healthy environment for the public at all times. Contractor shall promptly correct any unsafe condition or health hazard in its control and shall immediately report any such condition to the District. In addition to all other requirements of this Agreement, Contractor shall comply with all federal, state, and local laws and regulations related to health and safety. Further, Contractor acknowledges that all vehicles and equipment must be properly and safely operated and, where applicable, licensed and/or permitted, to operate on public roadways. Contractor acknowledges that it is responsible for public safety issues including but not limited to, proper work methods, use of protective equipment, safe maintenance, traffic control through work zones, and handling and use of materials, vehicles, and equipment. (b) The Contractor agrees that it alone bears the responsibility for providing a safe and healthy workplace, and that nothing in this Agreement suggests that the District has undertaken or assumed any part of that responsibility. (c) Contractor shall, prior to performing any of the Work, provide employees with training to perform their jobs safely, including instruction in proper work methods, use of protective equipment, and safe maintenance, handling and use of materials, vehicles, and equipment. Contractor will not ask or allow any employee to operate any vehicle or equipment until the employee has received all relevant and advisable training. Contractor shall assure that all employees are licensed and/or have all applicable permits, necessary to perform the Work. (d) Contractor will furnish, at its expense, all safety and protective equipment required or advisable for the protection of employees. 10. PUBLIC RECORDS AND OWNERSHIP OF BOOKS AND RECORDS. (a) Contractor understands and agrees that all documents of any kind relating to this Agreement may be public records and, accordingly, Contractor agrees to comply with all applicable provisions of Florida public records law, including but not limited to the provisions of Chapter 119, Florida Statutes. Contractor acknowledges and agrees that the public records custodian of the District is the District Manager, which is currently Governmental Management Services – Central Florida, LLC (the “Public Records Custodian”). Contractor shall, to the extent applicable by law: (b) Keep and maintain public records required by District to perform services; (c) Upon request by District, provide District with the requested public records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes; (d) Ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except as authorized by law for the duration of the Agreement term and following the Agreement term if the Contractor does not transfer the records to the Public Records Custodian of the District; and (e) Upon completion of the Agreement, transfer to District, at no cost, all public records in District’s possession or, alternatively, keep, maintain, and meet all applicable requirements for retaining public records pursuant to Florida laws. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORS’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE DISTRICT’S CUSTODIAN OF PUBLIC RECORDS AT (407-841-5524), OR BY EMAIL AT GFLINT@GMSCFL.COM, OR BY REGULAR MAIL AT 219 E. LIVINGSTON STREET, ORLANDO, FLORIDA 32801, ATTN.: DISTRICT PUBLIC RECORDS CUSTODIAN. 11. INSURANCE. (a) Contractor shall, throughout the performance of its services pursuant to this Agreement, maintain at a minimum: (i) Occurrence based comprehensive general liability insurance (including broad form contractual coverage), with a minimum limit of $1,000,000 single limit per occurrence, protecting it and District from claims for bodily injury (including death), property damage, contractual liability, products liability and personal injury which may arise from or in connection with the performance of Contractor’s Work under this Agreement or from or out of any act or omission of Contractor, its officers, directors, agents, and employees; and (ii) Occurrence based automobile liability insurance including bodily injury and property damage, including all vehicles owned, leased, hired and non-owned vehicles with limits of not less than $1,000,000.00 combined single limit covering all work performed hereunder; and (iii) Workers' compensation insurance as required by applicable law (or employer's liability insurance with respect to any employee not covered by workers' compensation) with minimum limits of One Hundred Thousand Dollars ($100,000) per occurrence; and (iv) Employers liability, with a minimum coverage level of $1,000,000. (b) All such insurance required in Paragraph 11(a) shall be with companies and on forms acceptable to District and shall provide that the coverage thereunder may not be reduced or canceled unless thirty (30) days prior written notice thereof is furnished to District; the insurance required under paragraph 11(a)(i) shall name the District as an additional insured. Certificates of insurance (and copies of all policies, if required by the District) shall be furnished to the District. In the event of any cancellation or reduction of coverage, Contractor shall obtain substitute coverage as required under this Agreement, without any lapse of coverage to District whatsoever. 12. SOVEREIGN IMMUNITY. Nothing contained herein, or in the Agreement, or in the Terms and Conditions, shall cause or be construed as a waiver of the District’s immunity or limitations on liability granted pursuant to Section 768.28, Florida Statutes, or other law, and nothing in this Agreement shall inure to the benefit of any third party for the purpose of allowing any claim which could otherwise be barred under the Doctrine of Sovereign Immunity or by operation of law. 13. INDEMNIFICATION. Contractor agrees to indemnify, save harmless and defend the District, its officers, directors, board members, employees, agents and assigns, from and against any and all liabilities, claims, penalties, forfeitures, suits, legal or administrative proceedings, demands, fines, punitive damages, losses, liabilities and interests, and any and all costs and expenses incident thereto (including costs of defense, settlement and reasonable attorneys' fees, which shall include fees incurred in any administrative, judicial or appellate proceeding) which the District, their officers, directors, board members, employees, agents and assigns, may hereafter incur, become responsible for or pay out to the extent arising out of (i) Contractor’s (or its agents, employees or subcontractors) breach of any term or provision of this Agreement, or (ii) any negligent or intentional act or omission of Contractor, its agents, employees or sub-contractors, related to or in the performance of this Agreement. 14. MODIFICATIONS, ADDITIONS OR DELETIONS TO THE SERVICES. (a) A Work Authorization shall be in writing by the District, which shall consist of additions, deletions, or other modifications to the Agreement. (b) The District may, from time to time, without affecting the validity of the Agreement, or any term or condition thereof, issue Work Authorizations which may identify additional or a revised scope of Work, or other written instructions and orders, which shall be governed by the provisions of the Agreement. The Contractor shall comply with all such orders and instructions issued by the District. Upon receipt of any Work Authorization, the Contractor shall promptly proceed with the work, and the resultant decrease or increase in the amount to be paid the Contractor, if any, shall be governed by the provisions of Article 5 in this Agreement. 15. PROTECTION OF PERSONS AND PROPERTY; MONITORING. (a) In addition to all other requirements hereunder, the Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the Work, and shall provide all protection to prevent injury to persons involved in any way in the Work and all other persons, including, without limitation, the employees, agents guests, visitors, invitees and licensees of the District and community residents, tenants, and the general public that may be affected thereby. (b) All Work, whether performed by the Contractor, its Subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools and like items used in the Work, shall be in compliance with, and conform to: (i) all applicable laws, ordinances, rules, regulations and orders of any public, quasi-public or other governmental authority; and (ii) all codes, rules, regulations and requirements of the District and its insurance carriers relating thereto. In the event of conflicting requirements, the more stringent shall govern. (c) The Contractor shall at all times keep the general area in which the Work are to be performed, including but not limited to sidewalks, roadways, trails, rights-of-way, open spaces, and all such areas impacted by the Work, clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the Work, and shall continuously throughout performance of the Services, remove and dispose of all such materials. The District may require the Contractor to comply with such standards, means and methods of cleanup, removal or disposal as the District may make known to the Contractor. In the event the Contractor fails to keep the general area in which the Work are to be performed clean and free from such waste or rubbish, or to comply with such standards, means and methods, the District may take such action and offset any and all costs or expenses of whatever nature paid or incurred by the District in undertaking such action against any sums then or thereafter due to the Contractor. (d) Contractor shall cooperate with and participate in, at no additional cost or charge, all programs, plans or routines for monitoring and reporting to District, as required in the sole discretion of the District, to ensure satisfactory performance of the Work provided hereunder. 16. SUSPENSION OR TERMINATION. (a) Anything in this Agreement to the contrary notwithstanding, District shall, in its sole discretion and without cause, have the right to suspend or terminate this Agreement upon ten (10) days prior written notice to Contractor. Contractor shall be compensated for all work performed prior to the termination. (b) If the Contractor should become insolvent, file any bankruptcy proceedings, make a general assignment for the benefit of creditors, suffer or allow appointment of a receiver, refuse, fail or be unable to make prompt payment to Subcontractors, disregard applicable laws, ordinances, governmental orders or regulations or the instructions of the District, or if the Contractor should otherwise be guilty of a violation of, or in default under, any provisions of the Agreement, then the District may, without prejudice to any other right or remedy available to the District and after giving the Contractor and its surety, if any, seven (7) days written notice, terminate the Contract and the employment of Contractor. In addition, without terminating this Contract as a whole, the District may, under any of the circumstances above, terminate any portion of this Contract (by reducing, in such as manner as District deems appropriate, the Scope of Service to be performed by the Contractor) and complete the portion of this Contract so terminated in such manner as the District may deem expedient. 17. SUBCONTRACTORS. If the Contractor desires to employ Subcontractors in connection with the performance of its Work under this Agreement: (a) Nothing contained in the Agreement shall create any contractual relationship between the District and any Subcontractor. However, it is acknowledged that the District is an intended third-party beneficiary of the obligations of the Subcontractors related to the Services. (b) Contractor shall coordinate the services of any Subcontractors and remain fully responsible under the terms of this Agreement; Contractor shall be and remain responsible for the quality, timeliness and coordinate of all Work furnished by the Contractor or its Subcontractors. (c) All subcontracts shall be written. Each subcontract shall contain a reference to this Agreement and shall incorporate the terms and condition of this Agreement to the full extent applicable to the portion of the Work covered thereby. Each Subcontractor must agree, for the benefit of the District, to be bound by such terms and conditions to the full extent applicable to its portion of the Work. 18. COMPLIANCE WITH E-VERIFY SYSTEM (a) The Contractor shall comply with and perform all applicable provisions and requirements of Section 448.095, Florida Statutes and Section 448.09(1), Florida Statues. Accordingly, beginning on the Effective Date, to the extent required by Section 448.095, Florida Statutes, the Contractor shall enroll with and use the United States Department of Homeland Security’s E-Verify system to verify the work authorization status of all newly hired employees. The District may terminate this Agreement immediately for cause if there is a good faith belief that the Contractor has knowingly violated Section 448.091, Florida Statutes. (b) If the Contractor anticipates entering into agreements with a subcontractor for the work, Contractor will not enter into the subcontractor agreement without first receiving an affidavit from the subcontractor regarding compliance with Section 448.095, Florida Statutes, and stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Contractor shall maintain a copy of such affidavit for the duration of the agreement and provide a copy to the District upon request. In the event that the District has a good faith belief that a subcontractor has knowingly violated Section 448.095, Florida Statutes, but the Contractor has otherwise complied with its obligations hereunder, the District shall promptly notify the Contractor. The Contractor agrees to immediately terminate the agreement with the subcontractor upon notice from the District. Further, absent such notification from the District, the Contractor or any subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes, shall promptly terminate its agreement with such person or entity. (c) By entering into this Agreement, the Contractor represents that no public employer has terminated a contract with the Contractor under Section 448.095(2)(c), Florida Statutes, within the year immediately preceding the date of this Agreement. 19. NOTICE. (a) Notices required or permitted to be given under this Agreement shall be in writing, may be delivered personally or by mail, overnight delivery service, or courier service, and shall be given when received by the addressee. Notices shall be addressed as follows: If to District: Grande Pines Community Development District c/o Governmental Management Services – Central Florida, LLC 219 East Livingston Street Orlando, Florida 32801 Attention: George Flint, District Manager Telephone: (407) 841-5524 with copy to: Latham, Luna, Eden & Beaudine, LLP 201 S. Orange Ave., Suite 1400 Orlando, Florida 32801 Attention: Jan Albanese Carpenter, Esq., District Counsel Telephone: (407) 481-5800 If to Contractor: Freeman Security Services, Inc. P.O. Box 4432 Winter Haven, Florida 33885 Attention: Darren Freeman Telephone: (407) 507-3880 (b) Notwithstanding the foregoing, any notice sent to the last designated address of the party to whom a notice may be or is required to be delivered under this Agreement shall not be deemed ineffective if actual delivery cannot be made due to a change of address of the party to whom the notice is directed or the failure or refusal of such party to accept delivery of the notice. Parties may change notice address by delivering written notice by mail, overnight delivery service, or courier service to the other party and such change shall become effective when received by the addressee. 20. ATTORNEYS’ FEES. If either party hereto institutes an action or proceeding for a declaration of the rights of the parties the Agreement, for injunctive relief, for an alleged breach or default of, or any other action arising out of, the Agreement, or in the event any party hereto is in default of its obligations pursuant hereto, whether or not suit is filed or prosecuted to final judgment, the non-defaulting or prevailing party shall be entitled to its actual attorneys’ fees and to any court costs and expenses incurred, in addition to any other damages or relief awarded. 21. GOVERNING LAW AND JURISDICTION. This Agreement shall be interpreted and enforced under the laws of the State of Florida. The parties will follow the terms of the Agreement only to the extent they are enforceable or permitted under Florida law. Any litigation arising under this Agreement shall occur in a court having jurisdiction in Orange County, Florida. THE PARTIES WAIVE TRIAL BY JURY AND AGREE TO SUBMIT TO PERSONAL JURISDICTION AND VENUE IN ORANGE COUNTY, FLORIDA. 22. SEVERABILITY. In the event that any provision of this Agreement is judicially construed to be invalid by a court of competent jurisdiction, such provision shall then be construed in a manner allowing its validity, or if this leads to an impracticable result, shall be stricken, but in either event, all other provisions of the Agreement shall remain in full force and effect. 23. NO WAIVER. No failure by either party to insist upon the strict performance of any covenant, duty, contract, or condition of this Agreement or to exercise any right or remedy upon a breach thereof shall constitute a waiver of any such breach or of such or any other covenant, contract, term, or condition. Any party hereto, by written notice executed by such party, may, but shall be under no obligation to, waive any of its rights or any conditions to its obligations hereunder, or any duty, obligation, or covenant of any other party hereto. No waiver shall affect or alter this Agreement, but each and every covenant, contract, term, and condition of this Agreement shall continue in full force and effect with respect to any other then-existing or subsequent breach thereof. 24. NO MODIFICATION. No modification, waiver, amendment, discharge or change of this Agreement shall be valid unless the same is in writing and signed by the parties against which such enforcement is or may be sought. This instrument contains the entire contract made between the parties and may not be modified orally or in any manner other than by a contract in writing signed by all parties hereto or their respective successors in interest. 25. TIME IS OF THE ESSENCE. The time for delivery and/or completion of the Work to be performed under the Agreement shall be of the essence of the Agreement. 26. ARM’S LENGTH TRANSACTION. This Agreement has been negotiated fully between the parties as an arm’s length transaction. In addition to the representations and warranties contained herein, the Contractor acknowledges that prior to the execution of the Agreement it has thoroughly reviewed and inspected the Agreement documents, and satisfied itself regarding any error, inconsistency, discrepancy, ambiguity, omission, insufficiency of detail or explanation. Contractor further acknowledges that the parties have participated fully in the preparation of this Agreement and received the advice of counsel. In the case of a dispute concerning the interpretation of any provision of this Agreement, all Parties are deemed to have drafted, chosen and selected the language, and doubtful language will not be interpreted or construed against any Party. 27. PUBLIC ACCESS. (a) Contractor understands, acknowledges and consents to the following: (1) the community entrances, gatehouses and roadways are owned by the District; (2) for several reasons, the entrances and roadways are required to remain open and accessible to the public at all times; (3) all members of the public must be granted access to the District’s public roadways; (4) no member of the public may be turned away from entering the District’s public roadways; and (5) although identification may be requested, failure to produce such identification will not prohibit any member of the public from entry onto the District’s public roadways. (b) Contractor shall be responsible for training its employees, officers, professionals, or any other agents of Contractor regarding the public access requirements specified herein. The Contractor shall regularly ensure and confirm that the employees, officers, professionals, or any other agents of Contractor providing any gate security are aware that members of the general public must be granted access to the roadways. NO MEMBERS OF THE PUBLIC SHOULD BE TURNED AWAY UNDER ANY CIRCUMSTANCES – ALL INDIVIDUALS MUST BE ALLOWED ON THE DISTRICT’S PUBLIC ROADWAYS. 28. COUNTERPARTS. This Agreement may be executed in any number of counterparts with the same effect as if all parties had signed the same document. All fully executed counterparts shall be construed together and shall constitute one and the same contract. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] SIGNATURE PAGE TO SECURITY SERVICES AGREEMENT (Grande Pines Community Development District & Freeman Security Services, Inc.) Grande Pines Community Development District & Freeman Security Services, Inc. Security Services Agreement (2023) IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed affective as of the day and year first above written. DISTRICT: GRANDE PINES COMMUNITY DEVELOPMENT DISTRICT By: Name: ______________________________ Chairman /Vice-Chair, Board of Supervisors CONTRACTOR: FREEMAN SECURITY SERVICES, INC., a Florida corporation By: Print: _______________________________ Title: _______________________________ DocuSign Envelope ID: 11C5BA91-52CD-4145-AD78-F2BF1D40584D Amanda WhitneyCEODarren Freeman EXHIBIT “A” Proposal [Please see attached]. Freeman Security Services Inc. “The next best thing to having the Police” Security Proposal & Information Packet For Grande Pines CDD 08/13/2023 Note-All information contained in this document is the proprietary property of Freeman Security Services Inc., About Freeman Security Services Inc. Freeman Security & Investigation Services was established in 2008 and since then has distinguished itself by its commitment to security professionalism. We offer highly trained officers who are dedicated to protecting your Staff, employees, and property Assets. Each security professional is held to a strict standard of excellence in order to provide the highest level of service you, as our client can appreciate. Freeman Security & Investigation Services Inc. is owned and operated by certified Florida (FDLE), Law Enforcement Officer Instructor(s). This means our clients can feel confident knowing that our standards exceed the normal industry standards. Each of our security professionals are taught the most effective techniques of customer service/courtesy, area patrolling and monitoring of both Staff, Employees, Vendors and Guests on your property using the most proficient methods in handling any situation that may arise. We here at Freeman Security Services strive to customize our services to fit your needs and exceed your expectations. We offer the best contracted class D and G security officers equipped with all the knowledge they need to serve you best. Our number one goal is to provide confidence and safety that you and your Faculty Staff expect from Professionally Trained and Licensed Security officers while maintaining a courteous and friendly, approachable demeanor. We feel that Freeman Security officers are the “Next best thing to having the Police” and you deserve nothing less. “He who does not prevent a crime when he can, encourages it”. -Seneca- roman philosopher mid-1st century AD Security Needs Assessment We at Freeman Security know how important the safety of your owners, administrators, employees, vendors, and guests to your Facilities are. We find that the proactive and professional demeanor of our staff creates a safe aesthetic environment for all. A safe environment promotes your Facilities as well as increases productivity of your workers and Staff. So, with this in mind we would like that you ask yourself these few simple questions, Have I or someone I know ever… • Been the victim of criminal mischief to your/their property? • Been the victim of a burglary or a robbery? • Been the victim of a thief and suffered revenue losses because of? • Lost time and money due to an injury to an employee? • Employee or Vendor thefts? If you answer yes to any of these questions you will also have to ask yourself, at what cost should I be able to safeguard my owners, renters, employees and vendors from these types of situations. Not to mention legal or civil suits that can come from employees, vendors, or guests complaining of poor and inadequate security at your property, should they become the victim of a crime. Statistics show that the safer and more secure your environment is, the safer your employees and staff feel, subsequently bringing potential new workers to your Facilities even more. What does this mean for you? We could take a wild guess…MORE $$$. Deterrence means a lot when it comes to the scenarios listed above, but the cost should not have to be a burden either. That is why Freeman Security Services can keep these situations at bay for you at a very affordable price. Our goals are one in the same. We want to provide the confidence, professionalism, safety, and peace of mind that your employees, staff, vendors and guest(s) expect and rely on. Professionals that people can feel comfortable approaching should you or they need any sort of assistance…That’s why we are the Next best thing to having the Police. The Freeman Security Officer Each of our professionals are state certified, trained and Professionally Licensed as Class D and or D and G security officers, certified by the State of Florida. Forms and paperwork We also supply receipt reports. You will be provided with copies of all Daily reports for your records. DAILY OFFICER RECEIPT REPORT: This form is what officers will complete throughout their workday. It will outline the work completed. HOURLY RECEIPT REPORT: This form will go more into detail when necessary to complete work activities. POST ORDERS: Post orders are what you the Client outline as required for work performed on your property. Freeman Vehicle Patrol And Executive Escort Services Although there are many forms of patrol, sometimes vehicle patrol is the most efficient for large sites and communities. With Freeman Security you will be able to choose what is best for your specific application. We offer both security marked and unmarked undercover vehicles. In addition, we also provide executive limousine services. The vehicles are only utilized as to what your specific needs are. Our limousine services are offered exclusively to our contracted clients free of charge. Freeman Security Services Inc. If requested by you, our contractors can be equipped with “State of the Art” digital recording technology. This means they are protecting your students and property, guest, faculty, and employees, with both audio and video during their contracted workday. This could be an essential for any type of Civil litigation that. could occur or for law enforcement documentation when needed to safeguard you and your assets. Our recording devices are very discreet. Freeman Security “Next best thing to having the Police” FREEMAN SECURITY DRONE ARIAL PATROL A picture containing sky, outdoor Description automatically generated Freeman Security also Offers Drone Security. This is one way to help safeguard our clients’ properties, guests and employees. This is great for just about any application. Our Drones are flown during Daylight, Evening and Nighttime with Night vision being especially effective. These units are great for special events i.e., Concerts, Fields or any public gatherings or locations that are large and need more than just someone driving around or walking around. It gives us great flexibility to have it flown covering large areas. We are also in compliance with the new Florida Legal Guidelines as to the use of these devices as to Florida Bill CS/CS/SB 766 — Surveillance by a Drone 07/01/2015. Freeman Security Communication/Dispatch Center We have come to an area of security that is most important to our clients, and Customers, “Communication”, it is a factor that needs to be reliable and in Realtime. We have a “new” dispatching network for all our sites. We at Freeman have also developed our own APP. This is a Mobile APP., which our clients can download. We are one of the first security companies in the State of Florida to implement this technology to help better service our Clients and Customers. Not only can our clients respond to receipt reports, but we have also integrated information about Freeman Security, to keep our clients updated with Activities about our Company. It also allows our clients to use different forms of media to correspond with us. Good Communication and Receipt Reports are utmost important to us. We at Freeman Security Services Inc. want to thank you for the opportunity to share our services with you. Please feel free to let us know how we can further accommodate any request outside of this Proposal Packet. If you should have any questions regarding services or about any part of this packet, you can reach us by using any form of contact listed below. We will stop at nothing to make sure that you are pleased, and all your expectations have been met with extreme professionalism. Freeman Security & Investigation Services Inc. 3545 Lake Alfred Road Winter Haven, FL 33881 Office: 407-507-3880 (Central Florida) Fax 863-228-8574 Darren Freeman Cell: 863-877-7420 Website: www.freemansecurityservices.com Email: admin@freemansecurityfl.com License Number(s): B2800023, M1800047 SERVICE RATE OPTIONS STATIC PATROL Armed Officer w/ Firearm Uniform Billed Hourly: $ N/A Unarmed Officer Uniform Billed Hourly: $ Listed Below ADDITIONAL SERVICES/VEHICLES (1) Security Vehicle Per Vehicle Weekly Cost: $ Listed Below ‘In-Car Video Camera(s) Included” (1) Lighted Security “Electric” Patrol Golf Cart Weekly Cost: $ Listed Below “In-Cart Video Camera(s) Included” (1) Live Digital Property Surveillance Camera $ No Charge DEDICATED ADMINISTRATIVE ACCOUNTS MANAGER: There will be a dedicated Administrative Account Manager assigned to the properties. He is a Senior Administrator with Freeman Security. He will be available 24/7 for any issues or concerns or additional assignments. He will make sure that all Officers perform their duties as outlined by your property request. He will also ensure that all workers are dressed appropriately and have a professional appearance. *DEDICATED MARKED PATROL VEHICLES: There will be one vehicle assigned to the property. It will either be a Police Dodge Charger. Police Chevrolet Impala. Police Dodge Dart. Police Ford Taurus. All Vehicles are Marked Freeman Patrol Vehicles, with Live In-Car Cameras. COSTS BREAK DOWN: “Ongoing Construction Period Property Security Officer Unarmed” Billable Unarmed Hourly Officer Rate Per Officer: $21.25 + Sales Tax Marked Patrol Vehicle Saturday & Sundays: $10.00 per hour. Lighted Security Golf Cart Saturdays & Sundays: $ 55.00 Weekly “Reduced Construction Period Property Security Officer Unarmed” Billable Unarmed Hourly Officer Rate Per Officer: $20.25 + Sales Tax Marked Patrol Vehicle Saturdays & Sundays: $9.00 per hour. Lighted Security Golf Cart Saturday & Sundays: $50.00 Weekly Patrol Vehicles do not include the additional hourly cost of the additional Officer. There will be a minimum of 8 hours charged each day for use of The Marked Patrol Vehicle Saturday and Sunday. Golf Cart is a flat fee for each week. These rates are good for 15 days from: 08/13/2023. Our live Digital Camera(s) can also be placed wherever the Property decides to place them. It can be moved with no problem at any time around your property. It can be viewed from anywhere 24 hours a day, seven days a week. We also supply a Security Phone Number. *We also supply all clients with a Waiver of Subrogation and Additional wording to be included if requested for Insurance purposes on our Certificates. We are also very client friendly and offer many other services free of charge for our clients. ALL THE INFORMATION CONTAINED IN THIS DOCUMENT IS CONFIDENTIAL AND IS EXCLUSIVELY PROPRIETERY TO FREEMAN SECURITY SERVICES INC. Image preview A picture containing text Description automatically generated Freeman Investigations: Freeman Security is also now a fully Licensed Private Investigative Firm. We will be specializing in many areas, some of which are: Criminal Investigations A picture containing text, light Description automatically generated Investigations Covering Cont.: Civil Investigations Employee Theft Internal Corporate Investigations Mobile and Static Surveillance of Person(s) or Property Missing Person(s) Workers Comp Insurance Investigations Injured Person(s) Investigations Background Checks/Person(s)/Property/Corporate Traffic Crash Reconstruction Forensic Auditing of records/documents Administering and reviewing VSA Voice Stress Analysis testing and question analysis and formulation These are just some of the areas. All current clients of Freeman Security will get a 25% Discount off our hourly rates, and or retainer agreements for services that might be needed. Www.Florida-PrivateEye.Com Www.Florida-PrivateInvestigators.Com Www.PrivateDetective-Florida.com KEEP OUR CHILDREN SAFE! LIST OF STATE SEARCH REGISTRY 2019 INFORMATION ON CHILD SEXUAL OFFENDERS “Resource for Law Enforcement, Child Protective Organizations and Parents” https://api.missingkids.org/missingkids/servlet/PubCaseSearchServlet?act=usMapSearch&missS tate=OH National Center for Missing and Exploited Children https://offender.fdle.state.fl.us/offender/sops/home.jsf Florida https://gbi.georgia.gov/georgia-sex- offender-registry Georgia https://www.nc.gov/sex-offender-registry North Carolina http://scor.sled.sc.gov/ConditionsOfUse.Aspx South Carolina https://publicrecords.onlinesearches.com/Alabama-Sex-Offender-Registration.htm Alabama https://mpdc.dc.gov/service/sex-offender-registry Washington DC https://vcic.vermont.gov/sor Vermont https://sexoffender.dsp.delaware.gov/ Delaware https://www.criminaljustice.ny.gov/nsor/ New York https://www.countyoffice.org/ct- sex-offender-registry/ Connecticut https://www.njsp.org/sex-offender-registry/index.shtml New Jersey http://sor.informe.org/sor_lea/ Maine https://www.countyoffice.org/nh-sex-offender-registry/ New Hampshire http://www.isp.state.il.us/sor/ Illinois https://www.dps.texas.gov/administration/crime_records/pages/sexoffender.htm Texas https://www.meganslaw.ca.gov/ California http://wyomingdci.wyo.gov/dci- criminal-justice-information-systems-section/sex-offenderhttp://wyomingdci.wyo.gov/dcicriminal- justice-information-systems-section/sex-offender-registry-sectionregistry- section Wyoming https://statepatrol.nebraska.gov/services/sex-offender-registry Nebraska https://www.waspc.org/sex-offender-information Washington State https://www.familywatchdog.us/laws/PRlaws.asp Puerto Rico https://www.countyoffice.org/wi-sex-offender-registry/ Wisconsin http://www.dpscs.state.md.us/sorSearch/ Maryland http://kentuckystatepolice.org/sex-offender-registry/ Kentucky https://www.countyoffice.org/ak- sex-offender-registry/ Alaska FREEMAN SECURITY, “WE ARE THE NEXT BEST THING TO HAVING THE POLICE” Www.FreemanSecurityServices.Com EXHIBIT “B” Rate Summary [Please see attached]. *DEDICATED MARKED PATROL VEHICLES: There will be one vehicle assigned to the property. It will either be a Police Dodge Charger. Police Chevrolet Impala. Police Dodge Dart. Police Ford Taurus. All Vehicles are Marked Freeman Patrol Vehicles, with Live In-Car Cameras. COSTS BREAK DOWN: “Ongoing Construction Period Property Security Officer Unarmed” Billable Unarmed Hourly Officer Rate Per Officer: $21.25 + Sales Tax Marked Patrol Vehicle Saturday & Sundays: $10.00 per hour. Lighted Security Golf Cart Saturdays & Sundays: $ 55.00 Weekly “Reduced Construction Period Property Security Officer Unarmed” Billable Unarmed Hourly Officer Rate Per Officer: $20.25 + Sales Tax Marked Patrol Vehicle Saturdays & Sundays: $9.00 per hour. Lighted Security Golf Cart Saturday & Sundays: $50.00 Weekly Patrol Vehicles do not include the additional hourly cost of the additional Officer. There will be a minimum of 8 hours charged each day for use of The Marked Patrol Vehicle Saturday and Sunday. Golf Cart is a flat fee for each week. These rates are good for 15 days from: 08/13/2023. Our live Digital Camera(s) can also be placed wherever the Property decides to place them. It can be moved with no problem at any time around your property. It can be viewed from anywhere 24 hours a day, seven days a week. We also supply a Security Phone Number. *We also supply all clients with a Waiver of Subrogation and Additional wording to be included if requested for Insurance purposes on our Certificates. Contact: Jarett Wright 407-750-3599 jwright@gmscfl.com Grande Pines Community Development District 6013 Paradiso Grande Blvd. Orlando, FL 32821 2024-2025* Submiittal Date: 08/07/24 Exhibit "B" Service Type Weekly Hrs Hourly Rate Weekly Costs Annual Cost Rate Schedule Professional Site Director (Hourly Fee) 40.0 $29.85 $1,194.03 $62,089.55 Full Time (Hours Determined by BOD) Site Director Holiday Rate (Hourly Fee) 48.0 $14.93 . $716.42 6 Holidays/8 Hours/1 Shift Daily Professional Gate Attendant (Hourly Fee) 128.0 $26.87 $3,438.81 $178,817.91 Main Gate (24/7/365) Gate Attendant Holiday Rate (Hourly Fee) 144.0 $13.43 . $1,934.33 6 Holidays/8 Hours/3 Shift(s) Daily Professional Roaming Patrol (Hourly Fee) 48.0 $26.87 $1,289.55 $67,056.72 Thursday - Sunday 6:00pm-6:00am Roaming Patrol Holiday Rate (Hourly Fee) 72.0 $13.43 . $967.16 6 Holidays/12 Hours/1 Shift Daily Track-Tik Patrol Software (Weekly Fee) . . $17.50 $910.00 Roaming Patrol GPS Reporting Software Roaming Patrol Smart Phone (Weekly Fee) . . $22.50 $1,170.00 Provided by RAMCO Protective Patrol Vehicle (Weekly Fee) . . $375.00 $19,500.00 Provided by RAMCO Protective Patrol Vehicle Fuel . . . . Additional Fuel Fee Per Consumption Sub-Total $6,337.39 $333,162.09 Taxes $0.00 $0.00 Tax Exempt * Rates expire for 90 days from date of submittal Total $6,337.39 $333,162.09 DSI is keenly aware that personnel retention and effective supervision is key to delivering a superior service. We know that offering market wages is paramount to our success in that effort, so we continually evaluate local wage statistics to ensure we remain in a position to recruit and retain quality personnel to serve our clients. Proposed Pricing - Staffing Option A Weekly Hours Hourly Wage Hourly Bill Rate OT/Holida y Bill Rate Annualized Estimate (*) Supervisor 40 $19.00 $27.36 $41.04 $56,908.80 Officer 128 $17.00 $24.48 $36.72 $162,938.88 Rover 48 $17.00 $24.48 $36.72 $61,102.08 Total 216 $280,949.76 (*) Annualized estimates do not include sales tax or holiday upcharge Option B Weekly Hours Hourly Wage Hourly Bill Rate OT/Holida y Bill Rate Annualized Estimate (*) Supervisor 40 $19.00 $27.36 $41.04 $56,908.80 Officer 128 $17.00 $24.48 $36.72 $162,938.88 Total 168 $219,847.68 Option C Weekly Hours Hourly Wage Hourly Bill Rate OT/Holida y Bill Rate Annualized Estimate (*) Rover 48 $17.00 $24.48 $36.72 $61,102.08 Electric Golf Cart - $450/mo Compact Patrol Vehicle - $1250/mo Compact SUV - $1450/mo Includes security markings, light bar, Insurance and maintenance. Fuel would be direct billed and we Would assign a dedicated fuel card September 19, 2024 Jarett Wright GMS – Central Florida 219 E. Livingston St. Orlando Florda, 32801 Re: Grande Pines CDD 2025 Landscape Maintenance Jeff, Please except this letter as United Land Services continued interest in providing landscape services at Grande Pines CDD. There will be a 0% increase in the annual cost for 2025. If you have any questions, please feel free to call me directly. All the best, A green and black logo Description automatically generated John Borland Branch Manager Phone/Mobile 904-855-5383 Web www.unitedlandservices.com Email Jborland@unitedlandservices.com Uniting partners through exceptional landscape services CASCADE FOUNTAINS DIV. FOUNTAIN DESIGN GROUP, INC. 7628 N.W 6th AVENUE SERVICE CENTERS : ORLANDO AND TAMPA PHONE: (800) 446-1537 FAX (561) 994-3944 BOCA RATON, FL. 33487 PROPOSAL # 7090 Date: September. 09, 2024 To: Grande Pines CDD c/o GMS - Central Florida 219 E. Livingston Street Orlando, Fl. 32801 Jarett Wright 407-841-5524 407-750-3599 jwright@gmscfl.com Ship To: Grande Pines CDD 6013 Paradiso Grande Blvd. Orlando, Fl. 32821 Attn: Phone: Cell: Email: FOUNTAIN MAINTENANCE PROPOSAL ** To take Effect January 01, 2025 Scope of Work: Fountain Design Group will perform the following quarterly cleaning, on the (3) three Floating Fountains per the check list below: 1) Check control panel components and amperage draw on pump and motors, including timers on fountain 2) Clean junction intake screen on lake fountain 3) Clean and adjust water feature jets on lake fountain 4) Clean lenses on lighting system for lake fountain 5) Check for power surges and reset GFCI breakers 6) Visually check all accessible piping systems for damage and water leaks This is a cleaning contract and any other services required besides those listed above will be billed separately, upon *If additional service is required, our standard labor rate of $135.00 for the first half-hour and $110.00 each hour completion after receiving the appropriate approval. thereafter, plus parts. Either party may cancel this agreement with a 30-Day Notice. COST : $395.00 per Quarterly Cleaning Payable upon receipt of invoice to Fountain Design Group, Inc. Respectfully Submitted, FOUNTAIN DESIGN GROUP Acceptance of Proposal: Fountain Design Group, Inc. is authorized to complete the work as specified. The above price, specifications, and conditions are satisfactory and are hereby accepted. Signature: Date of Acceptance: CONDITIONS All work is to be completed in a workmanlike manner . Any alteration from specifications involving extra costs will be executed only upon written approval from the client, and will become an additional charge from the approved proposal amount